Explanation
This ordinance authorizes the Finance and Management Director to issue purchase orders to Lacal Equipment Inc. and The Dexter Company for snow plow parts. This will allow the stock to be at 100% capacity before the snow season begins. Parts include 10 and 11 foot steel blades, shoes and mushroom assemblies.
On September 1, 2011 the Fleet Management Division opened the formal bid SA004090. There were 3 different vendors which bid. The Gledhill Road Machinery Co., The Dexter Company and Lacal Equipment Inc.
Upon evaluation of the bids, it was determined that The Dexter Company and Lacal Equipment were the lowest bidders on different items. Therefore, it is recommended that we award to both vendors those items which they were lowest bidder. Items 1, 2, 5, 7 to Dexter Company and Items 3, 4, 6 to Lacal Equipment.
The Dexter Company contract compliance number is 341232702 and expires 03/17/2012.
Lacal Equipment Inc contract compliance number is 030379675 and expires 03/18/2012.
Fiscal Impact: The 2011 Fleet Management budget does have funding available.
Emergency action is requested to expedite the delivery of these snow plow parts so that the parts arrive prior to the first snowfall.
Title
To authorize the Finance and Management Director to establish a purchase order with Lacal Equipment Inc and The Dexter Company for snow plow parts; to authorize the expenditure of $41,497.75; and to declare an emergency. ($41,497.75)
Body
WHEREAS, the Fleet Management stock room has a need to stock snow plow parts so that the Fleet Division will be ready for snow season; and
WHEREAS, Fleet Management solicited a formal competitive bid for these parts through SA004090; and
WHEREAS, bids were opened on September 1, 2011. Three bids were received and evaluated; and
WHEREAS, two vendors were lowest bidder on different items. Lacal Equipment is to be awarded items 3, 4 and 6 and Dexter Company is to be awarded items 1, 2, 5 and 7; and
WHEREAS, an emergency exists in the Fleet Management Division in that it is immediately necessary to enter into contract to purchase snow plow parts prior to the first snowfall, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into contract with Lacal Equipment and Dexter Company for snow plow parts for the Division of Fleet Management.
SECTION 2. That the expenditure of $41,497.75 of so much thereof as may be needed for this purpose, be and is hereby authorized from:
Dept/Div: 45-05, Fund 513, OCA Code: 451347;Object level One: 02,Object Level Three: 2284
SECTION 3. That the monies in SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City auditor.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.