Explanation
This ordinance will authorize the transfer of $100,685.00 within the voted Recreation and Parks Bond Fund No. 702, and amend the 2011 Capital Improvements Budget to allow for funding to be in proper project details for this legislation.
Background:
Bids were received by the Recreation and Parks Department on Nov. 29, 2011 for the renovation of Clintonville Park Improvements Project as follows:
Status Base Bid Amount
Builderscape MAJ $100,685
WB Republic Builders MAJ $101,500
Robertson Construction MAJ $124,775
McDaniels Construction MBE $129,821
Complete General MAJ $135,500
2K General Construction MAJ $167,000
Downing Construction MAJ $202,700
Project work consists of the following base bid and alternate:
Base Bid - demolition and replacement of pavers, new lighting, water line, furnishings and landscaping.
Alternate #1 - supply and installation of secondary walk and stone steps to north parking lot.
Principal Parties:
Builderscape, Inc.
Ron Matthews (Contact)
7500 Industrial Parkway
Plain City, OH 43064
614-889-2533 (Phone)
200537419 (Contract Compliance) 5/20/2013
10+ (Columbus Employees)
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as quickly as possible to meet purchasing lead times for site furnishings and coordinate with community volunteer involvement.
Financial Impact:
$111,000.00 from the Voted Recreation and Parks Fund
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the renovation of Clintonville Park Project; to authorize the transfer of $100,685.00 within the Recreation and Parks Bond Fund 702; to amend the 2011 Capital Improvements Budget; to authorize the expenditure of $100,685.00 and a contingency of $10,315.00 for a total of $111,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($111,000.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for Clintonville Park project ; and
WHEREAS, the 2011 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Funds 702; and
WHEREAS, Bids were received by the Recreation and Parks Department on Nov. 29, 2011 for the renovation of Clintonville Park Improvements Project and the contract will be awarded to Builderscape, Inc. as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work can begin and the project completed by spring 2012; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with with Builderscape, Inc. for the renovation of Clintonville Park Project.
SECTION 2. That the City Auditor is hereby authorized to transfer $100,685.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510017-100000 721700 6621 $100,685.00
TO:
Project OCA Code Object Level 3 Amount
510017-100101 702101 6621 $100,685.00
SECTION 3. That the 2011 Capital Improvements Budget Ord. # 0266-2011 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510017-100000/Park and Play/ $836,095/ (Voted debt sit supported)
Fund 702; Project 510017-100101/Clintonville Park/ $0/ (Voted debt sit supported)
AMENDED TO:
Fund 702; Project 510017-100000/Park and Play / $735,410 / (Voted debt sit supported)
Fund 702; Project 510017-100101/Clintonville Park/ $100,685/ (Voted debt sit supported)
SECTION 4. That the expenditure of $111,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510017-100101 702101 6621 $100,685.00
510017-100000 721700 6621 $10,315.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.