Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with OHM - Advisors in the amount of up to $500,000.00 for the UIRF - Third Street Preliminary Engineering Study contract.
The Department of Public Service is initiating a procurement effort for the purpose of conducting and preparing a Preliminary Engineering document to recommend streetscape improvements on Third Street from Reinhard Avenue to Livingston Avenue in German Village. The Preliminary Engineering document will build on the Third Street Streetscape report completed in 2010. Considerations should include, but not be limited to, street lighting, conversion of overhead utilities to underground, curb extensions, drainage improvements, pavement recommendations, sidewalks, bikeways, ADA compliance, landscaping, and walkability improvements. The study is intended to be a comprehensive analysis of the existing and future streetscape conditions and recommended solutions to address the existing and future needs of the area.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the UIRF - Third Street Preliminary Engineering Study contract. The project was formally advertised on the Vendor Services web site from September 5, 2013, to September 26, 2013. The city received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 3, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
OHM - Advisors Columbus, OH MAJ
Woolpert, Inc. Columbus, OH MAJ
GPD Group Columbus, OH MAJ
CT Consultants Columbus, OH MAJ
OHM - Advisors received the highest score by the evaluation committee and will be awarded the UIRF - Third Street Preliminary Engineering Study contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against OHM - Advisors.
2. CONTRACT COMPLIANCE
OHM - Advisors' contract compliance number is 38-1691323 and expires 8/8/15.
3. FISCAL IMPACT
Funds in the amount of $500,000.00 are available for this project in the Streets and Highways G.O. Bonds Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Development's Urban Infrastructure Recovery Fund (UIRF) program.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with OHM - Advisors for engineering, technical, and surveying services in connection with the UIRF - Third Street Preliminary Engineering Study contract; to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the UIRF - Third Street Preliminary Engineering Study contract; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with OHM - Advisors for the provision of engineering and design services described above in the amount of up to $500,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvement Budget and a transfer of cash within the Streets and Highways G.O. Bonds Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 440005-100000 / Urban Infrastructure Recovery Fund (Voted 2008) / $4,301,324.00 / ($500,000.00) / $3,801,324.00
704 / 440005-100047 / UIRF - Third Street Preliminary Engineering Study (Voted 2008) / $0 / $500,000.00 / $500,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / Urban Infrastructure Recovery Fund / 06-6600 / 590050 / $500,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100047 / UIRF - Third Street Preliminary Engineering Study / 06-6600 / 744547 / $500,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with OHM - Advisors for the UIRF - Third Street Preliminary Engineering Study project for engineering and design services in an amount of up to $500,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $500,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100047 / UIRF - Third Street Preliminary Engineering Study / 06-6682 / 744547 / $500,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.