Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for flocculation tank/sedimentation basin shaft bearings, flocculator replacement parts, and basin collector parts, with the companies listed below. These parts are needed to refurbish the settling basins and flocculation channels at the Hap Cremean Water Plant. The Division of Power & Water would like to establish Blanket Purchase Orders, based on these contracts, in the amount of $325,000.00.
Vendor UTC# & Expiration Date
Kaman Industrial Technologies FL004036 - 8/31/11
Siemens Water Technologies FL004237 - 12/31/11
Motion Industries, Inc. FL004702 - 9/30/12
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these companies.
2. CONTRACT COMPLIANCE:
Kaman Industrial Technologies, 06-0914701, expires 6/17/12, majority
Siemens Water Technologies, 04-3063901, expires 1/21/13, majority
Motion Industries, Inc., 63-0251578, expires 10/30/11, majority
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders, based on existing Universal Term Contracts with Kaman Industrial Technologies, Siemens Water Technologies, and Motion Industries, Inc.; settling basins and flocculation channels parts for refurbishing projects at the Hap Cremean Water Treatment Plant; for the Division of Power and Water; to authorize a transfer within and an expenditure of $325,000.00 from the Water Build America Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($325,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts with Kaman Industrial Technologies, Siemens Water Technologies, and Motion Industries, Inc. for flocculation tank/sedimentation basin shaft bearings; and
WHEREAS, the Division of Power and Water needs to purchase these parts to refurbish the settling basins and flocculation channels at the Hap Cremean Water Treatment Plant; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities to authorize the Finance and Management Director to establish Blanket Purchase Orders for parts needed to refurbish settling basins and flocculation channels, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Orders for flocculation tank/sedimentation basin shaft bearings, which are parts needed to refurbish settling basins and flocculation channels, from established Universal Term Contracts with Kaman Industrial Technologies, Siemens Water Technologies, and Motion Industries, Inc., in a total amount of $325,000.00, for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $325,000.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6651, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 690365-100000 (carryover) | Sullivant Ave. W.L. Cleaning | 693650 | -$325,000
609 | 690507-100000 (carryover) | HCWP Floc/Lime Basin | 606507 | +$325,000
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
609 | 690365-100000 (carryover) | Sullivant Ave. W.L. Cleaning | $1,750,906 | $1,425,906 | -$325,000
609 | 690507-100000 (carryover) | HCWP Floc/Lime Basin | $0 | $325,000 | +$325,000
SECTION 4. That the expenditure of $325,000.00 is hereby authorized for parts needed to refurbish settling basins and flocculation channels within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690507-100000 (carryover), Object Level Three 6651, OCA Code 606507, as designated below:
Vendor Name Amount
Kaman Industrial Technologies $ 46,000.00
Siemens Water Technologies $144,000.00
Motion Industries, Inc. $135,000.00
$325,000.00
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.