Explanation
BACKGROUND: In May 2010, the Division of Police entered into contract under the provisions of sole source procurement with Helicopter Minit-Men for a one year maintenance agreement, including the option to renew for two, one-year terms. The contract expires February 28, 2012. It is now necessary to authorize the Director of Public Safety, Division of Police, to modify and to increase funding on this contract with Helicopter Minit-Men, Inc. for the purpose of providing maintenance for the helicopters.
Bid Information: n/a
Contract Compliance No: 31-0648665, expires April 6, 2012.
Emergency Designation: Emergency legislation is requested so that helicopter maintenance can continue uninterrupted.
FISCAL IMPACT: This ordinance authorizes an expenditure of $237,766.00 from the General Fund for a helicopter maintenance contract. The Division of Police budgeted $562,010.00 in the 2011 General Fund operating budget for this purpose. The Division of Police has encumbered the entire amount of funding for helicopter maintenance from the 2011 General Fund budget and anticipates spending all of the maintenance funding before the end of 2011. The Division of Police expended $562,010.00 for helicopter maintenance in 2010. Additional funds are necessary due to the amount of maintenance that is required in 2011 because the City purchased several aircraft in quick succession a few years ago due to advantageous purchase pricing. These aircraft are now coming due for major scheduled maintenance at relatively the same time.
Title
To authorize and direct the Director of Public Safety to modify and increase the current contract with Helicopter Minit-Men, Inc. for helicopter maintenance for the Division of Police, to authorize the expenditure of $237,766.00 from the General Fund; and to declare an emergency. ($237,766.00)
Body
WHEREAS, the Director of Public Safety, Division of Police, has a need to modify and increase funding for the helicopter maintenance contract with Helicopter Minit-Men, Inc.; and
WHEREAS, Helicopter Minit-Men, Inc. is the sole company in this area that can provide this unique service; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify the contract for helicopter maintenance so that repairs may continue thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, be and is hereby authorized and directed to modify the current contract with Helicopter Minit-Men to add additional funds for helicopter maintenance for the Division of Police.
SECTION 2. That the expenditure of $237,766.00, or so much thereof as may be needed, is hereby authorized as follows:
| DEPT 30-03 | FUND 010 | OBJ LEV 1 - 03 | OBJ LEV 3 - 3378 | OCA 300707|
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.