Explanation
BACKGROUND:
This ordinance authorizes the Director of The Department of Technology to modify a contract agreement with Gyrus Systems for the renewal of an annual license, on behalf of the Human Resources Department for Training Wizard software. This software provides for the scheduling, tracking, data collection and reporting of training classes offered by the citywide training and development office and other city departments. Also, the license provides for unlimited administrative license users and assists in managing a learning environment, facilitating training events and records, learning management and skills development. The license also includes a full range of professional services including software support, web access for upgrades, updates and real-time downloads from other Gyrus technology applications such as Knowledgebase. Furthermore, this agreement will provide the resources to ensure proper documentation of all class attendance as proof of compliance with various state and federal laws which require training as a proactive measure for compliance.
FISCAL IMPACT:
During fiscal year 2005 the Department expended $28,995.77. The 2006 expenditure was $22,196.00 and $32,936.00 was expended in the year of 2007. Adequate funding for this modification is available within the Department of Technology's 2008 Information Service budget. The coverage period for this modification is from May 1, 2008 to April 30, 2009, with a cost of $32,936.00; bringing the contract aggregate total to $118,727.54.
CONTRACT COMPLIANCE:
54-2061419 Expires: 03/05/2010
Title
To authorize the Director of the Department of Technology to modify a contract for the renewal of an annual license with Gyrus Systems, on behalf of the Human Resources Department; and to authorize the expenditure of $32,936.00 from the Information Services Fund. ($32,936.00)
Body
WHEREAS, this ordinance authorizes the Department of Technology to renew an annual license from Gyrus Systems on behalf of the Department of Human Resources, and
WHEREAS, the Gyrus Training Wizard software will provide resources to ensure proper documentation of all class attendance, as proof of compliance with various state and federal laws, which require training as a proactive measure for compliance, and
WHEREAS, it is necessary to renew the software license for Training Wizard from Gyrus Systems, for the purpose of database record keeping of city-wide training class activities including attendance, costs, and compliance reports, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify a contract, for the renewal of an annual software license for Training Wizard, from Gyrus Systems for the purpose of database record keeping of city-wide training class activities including attendance, costs, and compliance reports.
SECTION 2: That the expenditure of $32,936.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514| Sub fund 010| OCA Code: 460047| Object Level One: 03| Object Level Three: 3369|Amount: $32,936.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.