Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Advanced Engineering Consultants, Ltd for the design and engineering of security system cameras at various Recreation and Parks facilities.
Background: There are currently security cameras at most of the Recreation and Parks community centers, athletic complexes and special use facilities, which were installed through contracts in 2008 and 2011. This project includes design services which will add cameras to the Airport, Champions, Mentel Memorial, Raymond and Turnberry Golf Courses and Berliner Park, which currently do not have cameras. It will also include additional units at multiple Community Centers. The additional cameras are being added to improve coverage of blind spots that have been identified. The engineering firm will inventory and evaluate sites, develop programs with staff, create reports, produce cost estimates, assist with bid documents and perform construction administration for all installations.
The existing security cameras have made great strides in reducing crime and improving safety in and around Recreation and Parks facilities. The community and staff have asked for these additional cameras to aid in areas where coverage is missing and have indicated that this is a high priority for the safety of customers. This project will support the mission of the Recreation and Parks Master Plan by enhancing the safety and security of the public while using the parks and facilities.
Planning Area: Citywide
The costs for this project will be $44,000.00 with a contingency of $4,400.00 for a total of $48,400.00.
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on December 29, 2015 and received by the Recreation and Parks Department on January 21, 2015. Proposals were received from the following companies:
Company
Advanced Engineering Consultants (FBE)
Kramer Engineers (MAJ)
NetCom (MAJ)
Korda (MAJ)
After reviewing the proposals that were submitted, it was determined that Advanced Engineering Consultants was the most responsive and qualified.
Principal Parties:
Advanced Engineering Consultants
1405 Dublin Road, Columbus, OH 43215
Lisa Huang 614-486-4778
CC#31-1612308
Exp: 5/30/16
Emergency Justification: Emergency legislation is being requested in order to move forward on the design, programming and bid documents under this contract and be able to bid out the installation in time to go into contract prior to the August 2016 Council Recess.
Fiscal Impact: The expenditure of $48,400.00 is budgeted and available in the Recreation and Parks Voted Bond Fund to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Advanced Engineering Consultants, Ltd for the design and engineering of security system cameras at various Recreation and Parks facilities; to authorize the expenditure of $44,000.00 with a contingency of $4,400.00 for a total of $48,400.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($48,400.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to enter into contract with Advanced Engineering Consultants, Ltd for the design and engineering of security system cameras at various Recreation and Parks facilities; and
WHEREAS, it is necessary to authorize the expenditure of $44,000.00 with a contingency of $4,400.00 for a total of $48,400.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to move forward on the design, programming and bid documents under this contract and be able to bid out the installation in time to go into contract prior to the August 2016 Council Recess; and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Advanced Engineering Consultants, Ltd for the design and engineering of security system cameras at various Recreation and Parks facilities.
SECTION 2. The expenditure of $44,000.00 with a contingency of $4,400.00, for a total of $48,400.00, is authorized from the Recreation and Parks Voted Bond Fund.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.