Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for pavement markings such as turn arrows and lane separation throughout the City to promote pedestrian safety and expedite vehicular traffic flow. The Purchasing Office has solicited formal competitive bids for the purchase of pavement marking materials such as thermoplastic and reflective glass beads as well as Qwik Curb which is used to separate traffic into lanes in the process of establishing universal term contracts (UTCs).
This ordinance authorizes the expenditure of monies for these pavement marking materials and longitudinal channelizers per the terms and conditions of these universal term contracts. The total cost of the commodities needed is $233,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ennis Paint Inc., Sherwin Williams Company, and Potters Industries, and Quick Curb Inc.
2. CONTRACT COMPLIANCE
Ennis Paint Inc.'s contract compliance #752657523 and expires: 4/1/2011
Sherwin Williams Company's contract compliance # 340526850 and expires: 7/13/2012
Potters Industries Inc.'s contract compliance # 221933307 and expires: 6/3/2011
Qwick Kurb, Inc's contract compliance # 593340636 and expires: 2/1/2013
3. FISCAL IMPACT:
Funding for these commodities is budgeted and available within the Build America Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed pavement marking and Qwik Curb commodities as soon as possible to provide sufficient supply to meet the Division's schedules at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of pavement marking materials and Qwik Curb per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to amend the 2010 CIB; to authorize the transfer of funds within the Build America Bonds Fund; to authorize the expenditure of $233,000.00 from the Build America Bonds Fund; and to declare an emergency. ($233,000.00)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of pavement marking material commodities and Qwik Curb commodities; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled replacement of these pavement markings; and
WHEREAS, it is necessary to amend the 2010 C.I.B. and transfer monies between projects to fund the purchase of said commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to establish purchase orders for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of pavement marking commodities and Qwik Curb commodities per the terms and conditions of existing universal term contracts for the Division of Planning and Operations as described below.
Fund/ Project #
746 / 540013-100000 Permanent Pavement Markings
1. FL003990
Ennis Paint Inc.
PO Box 404
1509 Kaufman St
Ennis TX 75120
Pavement Marking Materials - $81,000.00
2. FL003989
Sherwin Williams Co
4866 Evanswood Dr
Columbus OH 43229
Pavement Marking Materials - $90,000.00
3. FL004255
Potters Industries Inc.
PO Box 840
Valley Forge, PA 19482-0840
Pavement Marking Materials - $12,000.00
Fund/ Project #
746 / 530201-100002 Curb Reconstruction - Qwik Curb Commodity
4. FL004349
Qwick Kurb, Inc.
PO Box 706
Anna Maria, FL 34216
Qwick Curb(Longitudinal Channelizers) - $50,000.00
Total: $233,000.00
SECTION 2. That the expenditure of $233,000.00 be and hereby is authorized from the Build America Bonds Fund, Fund 746, Dept.-Div. 59-12, Division of Planning and Operations
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
746 / 540013-100000 / Permanent Pavement Markings / 06-6651 / 761300 / $183,000.00
746 / 530210-100002 / Curb Reconstruction - Qwik Curb Commodity / 06-6651 / 762102 / $50,000
SECTION 3. That the 2010 CIB authorized within ordinance 0564-2010 be amended to provide sufficient authority for this commodity acquisition as follows:
Fund / Project / Project / Current CIB Amount / amendment amount / CIB amount as amended
746 / 540013 - 100000 / Permanent Pavement Markings / $516,954.00 / ($50,000.00) / $450,077.00 (Carryover)
746 / 530210 - 100002 / Curb Reconstruction - Qwik Curb Commodity / $0.00 / $50,000.00 / $50,000.00
SECTION 4. To move cash and appropriation between projects within Fund 746, the Build America Bonds Fund as follows:
FROM:
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
746 / 540013-100000 / Permanent Pavement Markings / 06-6600 / 761300 / $50,000.00
TO:
Fund / Project # / Project / Object Level Three Codes / OCA Code / Amount
746 / 530210-100002 / Curb Reconstruction - Qwik Curb Commodity / 06-6600 / 762102 / $50,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.