City of Columbus - File #: 1913-2006

• File #: 1913-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/20/2006
• In control: Utilities Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Hach Company for the purchase of a Water Distribution Monitoring System for the Division of Power and Water, and to authorize the expenditure of $43,822.08 from the Water System Operating Fund. ($43,822.08)

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/20/2006	1	Columbus City Council	Read for the First Time
11/2/2006	1	Utilities Drafter	Sent for Approval
11/2/2006	1	CITY ATTORNEY	Reviewed and Approved
11/2/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
11/1/2006	1	Utilities Drafter	Sent for Approval
11/1/2006	1	Auditor Reviewer	Reviewed and Approved
11/1/2006	1	CITY AUDITOR	Reviewed and Approved
10/31/2006	1	EBOCO Reviewer	Reviewed and Approved
10/31/2006	1	ODI DIRECTOR	Reviewed and Approved
10/27/2006	1	Utilities Drafter	Sent for Approval
10/26/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/26/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/25/2006	1	Utilities Drafter	Sent for Approval
10/25/2006	1	Finance Reviewer	Reviewed and Approved
10/25/2006	1	Finance Reviewer	Reviewed and Approved
10/24/2006	1	Utilities Drafter	Sent for Approval
10/24/2006	1	Utilities Drafter	Sent for Approval
10/24/2006	1	Utilities Drafter	Sent for Approval
10/24/2006	1	Utilities Reviewer	Sent for Approval
10/24/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
10/23/2006	1	Utilities Drafter	Sent for Approval
10/20/2006	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this ordinance is to authorize the Director of Finance and Management to enter into contract with Hach Company for the purchase of a Water Distribution Monitoring System for the Division of Power and Water.  This solution allows us to detect and respond to water quality and contamination events ensuring safe water to our customers.  The lowest, responsive, responsible bid was Hach Company at $43,822.08.  They do not have MBE/FBE status.

The Purchasing Office opened formal bids on October 12, 2006. Two (2) bids were received.  The apparent low bid was Rosemount Analytical, Inc.  However after reviewing the bid Rosemount Analytical Inc. does not meet the specifications in several areas.  They indicated on line 3.3.1.4 that their system cannot be expanded to include a total organic carbon analyzer or an autosampler.  The bid did not include a free standing wheeled rack, line 3.3.6.3.  The pH meter didn't meet any of our specifications, lines 3.3.4.1-3.3.4.3.  Overall their bid indicated "no" on 10 of the 26 specifications.  Therefore, it is in the City's best interest to award this contract to the lowest responsive, responsible and best bid as follows:

Supplier                                                                                    CC#                                                               Items to be Awarded

Hach Company                                                               42-0704420                                          All Items

Fiscal Impact:  The Division of Water budgeted $75,000.00 for this purchase.

$75,625.00 was expended for water distribution monitoring systems during 2005.

$0 was expended for water distribution monitoring systems during 2004.

Title

To authorize the Director of Finance and Management to establish a purchase order with Hach Company for the purchase of a Water Distribution Monitoring System for the Division of Power and Water, and to authorize the expenditure of $43,822.08 from the Water System Operating Fund. ($43,822.08)

Body

WHEREAS, the Purchasing Office opened formal bids on October 12, 2006 for the purchase of a Water Distribution Monitoring System for the Division of Power and Water, and

WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive, and responsible bidder Hach Company and,

WHEREAS, this solution allows us to detect and respond to water quality and contamination events ensuring safe water to our customers, and

WHEREAS, A purchase order will be issued in accordance with the terms, conditions and specifications of Solicitation  SA002174 on file in the Purchasing Office; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Hach Company for the purchase of a Water Distribution Monitoring System for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.

Section 2. That the expenditure of $43,822.08 or so much thereof as may be needed, be and the same hereby is authorized from the Water System Operating Fund, Fund No. 600, OCA 601989, Object Level 1: 06, Object Level 03: 6697.

Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.