Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew a professional services contract with DeBra-Kuempel, Inc., for the facilities mechanical maintenance and repair services contract for year three of a possible four-year contract term. It also authorizes a contract modification for this contract so funds can be added to pay for the third year of services.
In 2019, the Department of Public Service solicited Requests for Proposals (Solicitation RFQ012476) for the facilities mechanical maintenance and repair services contract for the Department of Public Service divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management. The contract was to be used for maintenance and repair of the mechanical, electrical, plumbing, and HVAC needs of the divisions. Ordinance 1828-2019 authorized the Director of Public Service to enter into a professional services contract with DeBra-Kuempel, Inc., the bidder that submitted the proposal scored the highest by the evaluation committee. The initial term of this contract was for one year with the option of three one-year renewals.
In 2020, Public Service renewed the contract to continue this service for year two of the contract and add funds to pay for additional services in the amount of up to $284,000.00. Public Service needed to renew the contract in the amount of up to $150,000.00 to continue this service in year two due to unexpected repairs.
In 2021, Public Service currently needs to renew the contract in the amount of up to $323,000.00 to continue this service in year three of the contract.
The original contract amount: $215,000.00 (PO182963, ORD. 1828-2019)
The total of Modification No. 1: $284,000.00 (PO235313, ORD. 1728-2020)
The total of Modification No. 2: $150,000.00 (PO254975, ORD. 2830-2020)
The total of Modification No. 3 $-323,000.00 (This ordinance)
The contract amount including all modifications: $972,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DeBra-Kuempel, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for DeBra-Kuempel, Inc., is CC005675 and expires 12/18/2022.
3. FISCAL IMPACT
This planned contract renewal and expenditure was budgeted in the General Fund, Street Construction Maintenance and Repair Fund, Private Construction Inspection Fund, and Public Construction Inspection Fund. Funding is appropriated for this expenditure in these funds.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance to prevent interruption of services.
Title
To authorize the Director of Public Service to renew the facilities mechanical maintenance and repair services contract with DeBra-Kuempel, Inc. and to modify the contract to add funds to pay for the renewal; to authorize the expenditure of up to $323,000.00 from the General Fund, the Street Construction Maintenance and Repair Fund, the Private Construction Inspection Fund, and the Public Construction Inspection Fund for this renewal; and to declare an emergency. ($323,000.00)
Body
WHEREAS, the Department of Public Service, Divisions of Refuse Collection, Infrastructure Management, Design and Construction, and Traffic Management, need facilities mechanical maintenance and repair services to repair and maintain the facilities of the Department of Public Service; and
WHEREAS, Ordinance 1828-2019 authorized the Director of Public Service to execute the facilities mechanical maintenance and repair services contract with DeBra-Kuempel for mechanical repair services necessary to maintain and repair the facilities of the Department of Public Service; and
WHEREAS, Ordinance 1728-2020 authorized the Director of Public Service to execute the facilities mechanical maintenance and repair services contract with DeBra-Kuempel for mechanical repair services necessary to maintain and repair the facilities of the Department of Public Service; and
WHEREAS, Ordinance 2830-2020 authorized the Director of Public Service to execute the facilities mechanical maintenance and repair services contract with DeBra-Kuempel for mechanical repair services necessary to maintain and repair the facilities of the Department of Public Service; and
WHEREAS, the contract is a one-year contract with three one-year renewals; and
WHEREAS, the Department of Public Service desires to renew the contract again in year three of the contract term and to add funds to pay for additional emergency repairs in the third year of services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to renew the contract with DeBra-Kuempel for year three to prevent interruption of services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to renew the facilities mechanical maintenance and repair services contract with DeBra-Kuempel, Inc., for year three of the contract term, and to modify the contract to add up to $323,000.00 to pay for the third year of services.
SECTION 2. That the expenditure of $10,000.00 or as much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 5902 (Refuse Collection), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $118,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $13,500.00 or as much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $31,500.00 or as much thereof as may be needed, is hereby authorized in Fund 5518 (Public Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $150,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5913 (Traffic Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.