Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with CH2M Hill, Inc., in the amount of $397,647.00, for professional engineering services for the General Engineering Services - Griggs Reservoir Environmental Investigation Services Project.
The City of Columbus discovered mercury in the soils located at the Griggs Reservoir which requires environmental services in support of the project. The work must be performed in accordance with Ohio EPA Voluntary Action Program (VAP). The consultant currently under contract for the General Engineering Services - Supply Group Project is CH2M Hill, Inc., and they have an OHIO EPA VAP Certified Professional on staff that will manage this work in accordance with OEPA regulations.
The environmental scope contains the steps necessary to perform the action that will result in the completion of a No-Further-Action letter submittal for the City to submit to the OEPA under the VAP. The steps include:
• Supporting the City in response to OEPA emergency removal action requests
• Preparation of draft and final storm water management plans for City internal use
• Performing due diligence activities (Phase 1) to identify historical info for the property that may be an indication of environmental impacts
• Perform sampling activities in phases to determine the extent of impact of mercury originating at the source area and moving outward away from the source area
• Preparation of bid documents and providing contract administration services for source area soil removal activities
• Preparation of a No-Further-Action letter submittal for the City to consider submitting to OEPA to obtain covenant-not-to-sue
2. BID INFORMATION: This engineering task was originally initiated as part of the General Engineering Services - Supply Group Project. RFP's for that project were received on June 29, 2006 as a multi-year renewable contract. As the scope of this task was fully evaluated it was determined a separate contract would be required due to the necessity to revise the limitation of liability terms due to the nature of the work.
CH2M Hill, Inc.'s agreement under the General Engineering Services - Supply Group Project was performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on June 29, 2006 from twelve firms and the Director of Public Utilities awarded the project to CH2M Hill, Inc. based on the evaluation of the proposals submitted.
The Contract Compliance Number for CH2M Hill, Inc. is 59-0918189 (expires 5/15/10, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FUTURE CONTRACT MODIFICATIONS:
Due to the nature of the work the Division may seek legislative approval to modify this contract in the event unforeseen conditions are discovered during the course of the work.
4. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Build America Bonds Fund and an amendment to the 2009 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with CH2M Hill, Inc. for professional engineering services for the General Engineering Services - Griggs Reservoir Environmental Investigation Services Project; to authorize a transfer and expenditure within the Water Build America Bonds Fund; for the Division of Power and Water; and to amend the 2009 Capital Improvements Budget. ($397,647.00)
Body
WHEREAS, the City discovered mercury in the soils located at the Griggs Reservoir which requires work to be performed in accordance with Ohio EPA Voluntary Action Program (VAP); and
WHEREAS, CH2M Hill, Inc. is currently under contract for the General Engineering Services - Supply Group Project and they have an OHIO EPA VAP Certified Professional on staff that will manage this work in accordance with OEPA regulations; and
WHEREAS, this engineering task was originally initiated as part of the General Engineering Services - Supply Group Project. As the scope of this task was fully evaluated it was determined a separate contract would be required due to the necessity to revise the limitation of liability terms due to the nature of the work; and
WHEREAS, the Division of Power and Water would like to enter into an agreement with CH2M Hill, Inc. for the General Engineering Services - Griggs Reservoir Environmental Investigation Services Project, for the aforementioned reasons; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2009 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services for the General Engineering Services - Griggs Reservoir Environmental Investigation Services Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the General Engineering Services - Griggs Reservoir Environmental Investigation Services Project; with CH2M Hill, Inc., 1103 Schrock Rd., Suite 400, Columbus, Ohio 43229; in the amount of $397,647.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water, Water Supply Group.
SECTION 2. That the City Auditor is hereby authorized to transfer $397,647.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 690446-100000 (new) | Gen'l Eng . Svcs.-Supply Grp. | 609446 | -$397,647
609 | 690446-100001 (new) | Gen'l Eng . Svcs.-Supply Grp. - Res. Environmnt'l Invest. Svcs. | 694461 | +$397,647
SECTION 3. That the 2009 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
609 | 690446-100000 (new) | Gen'l Eng . Svcs.-Supply Grp. | $500,000 | $102,353 | -$397,647
609 | 690446-100001 (new) | Gen'l Eng . Svcs.-Supply Grp. - Res. Environmnt'l Invest. Svcs. | $0 | $397,647 | +$397,647
SECTION 4. That the expenditure of $397,647.00 is hereby authorized for the General Engineering Services - Griggs Reservoir Environmental Investigation Services Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690446-100001 (new), OCA Code 694461, Object Level Three 6686.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.