Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Company, in the amount of $292,873.69; to encumber funds with the Transportation Division for inspection, testing, and prevailing wage coordination services in the amount of $34,881.00; to furnish labor and materials to upgrade an existing street lighting system to ornamental decorative pedestrian scale lighting with underground wiring and historic fixtures in the Dennison Place area. This is an Urban Infrastructure Recovery Fund project.
2. CONSTRUCTION CONTRACT AWARD: The bid opening was advertised in the City Bulletin and the Director of Public Utilities publicly opened three bids on May 10, 2006. Bids were received from: U.S. Utility Contractor Company (FBE) - $292,873.69; Jess Howard Electric Company (Majority) - $311,783.03; and Complete General Construction Company (Majority) - $355,614.00.
The lowest, best, most responsive and responsible bid was from U.S. Utility Contractor Company in the amount of $292,873.69. Their Contract Compliance number is 34-1606689. Additional information regarding each bidder, description of work, contract timeframe and detailed amounts can be found on the attached Legislation Information Form.
In addition, approval is requested for the expenditure of $34,881.00 to pay the estimated construction inspection costs to the Transportation Division.
3. EMERGENCY DESIGNATION: It is requested that this ordinance be handled in an emergency manner in order that the contract may be executed by the commencement date of August 1, 2006 and completed by December 31, 2006.
4. FISCAL IMPACT: There are adequate funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvement Fund, Urban Infrastructure Recovery Fund Project, to cover this expenditure.
Title
To authorize the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Company in the amount of $292,873.69; to provide for payment of inspection, testing, and prevailing wage coordination services to the Transportation Division in the amount of $34,881.00; to upgrade an existing street lighting system in the Dennison Place area; for the Division of Power and Water; to authorize the expenditure of $327,754.69 from Voted Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($327,754.69)
Body
WHEREAS, three bids were received and publicly opened in the offices of the Director of Public Utilities on May 10, 2006, to upgrade an existing street lighting system to ornamental decorative pedestrian scale lighting with underground wiring and historic fixtures in the Dennison Place area; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and enter into a construction contract with U.S. Utility Contractor Company as the lowest, best, most responsive, and responsible bidder for the installation of said street lighting improvements; and
WHEREAS, it is necessary to encumber and expend funds to provide for payment of inspection, testing, and prevailing wage coordination services to the Transportation Division for said street lighting improvements; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to enter into a contract to upgrade an existing street lighting system in the Dennison Place area, in an emergency manner in order for the contract to commence August 1, 2006 and be completed by December 31, 2006, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a construction contract to upgrade an existing street lighting system in the Dennison Place area; with the lowest, best, most responsive, and responsible bidder, U.S. Utility Contractor Company; 3315 E. Seventeenth Avenue; Columbus, Ohio 43219; in the amount of $292,873.69; in accordance with the terms and conditions of the contract on file in the office of the Division of Power and Water; to obtain the necessary inspection, testing, and prevailing wage coordination from the Transportation Division to pay up to a maximum amount of $34,881.00; for a grand legislative total of $327,754.69.
SECTION 2. That for the purpose of paying the cost of the aforesaid contract and expenses, the following expenditure, or as much thereof as may be needed, be and is hereby authorized from Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund, Fund 553, Division No. 60-07, Urban Infrastructure Recovery Fund Project Number 440007, OCA Code 440007, Object Level Three 6625, Amount $327,754.69.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.