Explanation
Background: This legislation authorizes the Director of Public Safety to enter into a contract with Bair Analytics, Inc for the Division of Police for the purchase of Crime Analysis software, support, and training services. This software is an easy-to-use online dashboard that provides regional and national crime data sharing and analysis for law enforcement and defense only. Users access a secured environment to map, analyze, report and download data from multiple jurisdictions. This software automatically geocodes and analyzes crime data as it is imported into the system. Other features of this software include web-based public crime mapping capabilities with the ability for citizens to leave anonymous tips. This software works with any records management system (RMS) to allow law enforcement to share crime data with the public through an easy-to-use online crime map and analytics dashboard. This contract is for five (5) years to include support, training, and licenses.
Bid Information: The Division of Police entered into a contract with Alternative Business Systems as a technology consultant under formal bid # SA004277 to conduct a review of the available crime analysis software solutions and they recommended that the Division purchase the product marketed by Bair Analytics. Negotiations on price and terms and conditions were conducted by the City Purchasing Office, Alternative Business Systems and the Division of Police. Since this was not formally bid, a waiver of the provisions of Columbus City Codes Chapter 329 is required.
Contract compliance number is 86-0942368 and expires 12/2014.
Fiscal Impact: This ordinance authorizes an expenditure of $173,100.00 within Public Safety's Bond Funds for the purchase of Crime Analysis Software, support and training for the Division of Police. This ordinance also authorizes the transfer of funds within Public Safety's Capital Improvement Funds and amends the 2012 Capital Improvement Budget.
Emergency action is requested in order to expedite the implementation of this software so that Police personnel can more effectively gather and use crime data.
Title
To authorize an amendment to the 2012 Capital Improvement Budget; to authorize the transfer of funds within the Capital Improvement Budget, to authorize the Director of Public Safety to enter into a contract with Bair Analytics, Inc. for the Division of Police for the purchase of crime analysis software, support, and training services; to authorize the expenditure of $173,100.00 from the Capital Improvement Funds, to waive the provisions of competitive bidding; and to declare an emergency. ($173,100.00)
Body
WHEREAS, The Division of Police entered into a contract with Alternative Business Systems as a technology consultant to conduct a review of available crime analysis software solutions; and
WHEREAS, the consultant recommended that the Division purchase the product marked by Bair Analytics, Inc.; and
WHEREAS, negotiations were held by the City Purchasing Office, Alternative Business Systems and the Division of Police with Bair Analytics, Inc. for this purchase; and
WHEREAS, an amendment to the 2012 Capital Improvement Budget is required to provide for this expense; and
WHEREAS, a transfer of funds within the Capital Improvement Budget is also required to provide for this expense; and
WHEREAS, it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police in that it is immediately necessary to enter into a contract for crime analysis software as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget be amended within Fund 701 as follows:
Project Project No. Current CIB Revised CIB Difference
Police Apparatus 330034-100000 $135,700.00 $0.00 $135,700.00
Replacement
Fire Station #2 340126-100000 $3,140,003.00 $3,102,603.00 $37,400.00
Relocation
Police Equipment 330036-100003 $0.00 $173,100.00 $173,100.00
Crime Analysis Software
SECTION 2. That funds be transferred within the Capital Improvement Fund, Fund 701 as follows:
From:
Dept 30-03: Project 330034-100000: OCA 330034: Obj Lvl One- 06: Amount $135,700.00
Dept 30-04: Project 340126-100000: OCA 701126: Obj Lvl One- 06: Amount $37,400.00
To:
Dept 30-03: Project 330036-100003: OCA 713603 : Obj Lvl One-06: Amount $173,100.00
SECTION 3. That the Safety Director is hereby authorized to enter into a contract with Bair Analytics, Inc. for the purchase of crime analysis software, support, and training services for the Division of Police.
SECTION 4. That the expenditure of $173,100.00, or so much thereof as may be needed for the purchase of crime analysis software is hereby authorized as follows:
Dept No. Project OCA OBJ. Level (3) Fund Amount
30-03 330036-100003 713603 6649 701 $173,100.00
SECTION 5. That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.