Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Utilities (DPU) to enter into a reimbursement agreement, and any amendments or modifications thereto as may be necessary, with the Franklin County Engineer’s Office (County) and to encumber and expend funds to compensate the County for services rendered during the construction phase relative to the County’s Case Road Area Storm Sewer Improvements Project (Project) in an amount up to $365,000.00 for the City’s #690236-110002 Case Road Area Lead Service Line Replacements project.
The DPU Division of Water (DOW) is required by Federal law to replace all lead water lines within the DOW service area. The County will be performing storm sewer improvements in the Case Road area that is within the DOW service area. As part of this work the County has agreed to replace any detected lead tap and/or private service lead water lines from the main line to the meter if DOW will reimburse the County for the cost of the work. The County will also perform any associated restoration work. Replacing the lead water lines while the County’s sewer line work is being performed will cost DOW considerably less than going back later and replacing the lines, so DOW has agreed to reimburse the County for the cost of the lead line replacements. The $365,000.00 amount is an estimated amount based on the latest engineer’s estimate. The Department of Public Utilities will reimburse the Franklin County Engineer’s Office the entire actual cost of performing this work based upon bid pricing received by the County.
2. FISCAL IMPACT
Funding in the amount of $365,000.00 is available and appropriated for this project in the Water Bond Fund, Fund 6006, within the Department of Public Utilities. An amendment to the 2024 Capital Improvement Budget is necessary to provide budget authority for the proper project.
Title
To authorize the Director of Public Utilities to enter into a reimbursement agreement with the Franklin County Engineer’s Office to replace lead water lines in the Case Road area; to amend the 2024 Capital Improvement Budget; and to authorize the expenditure of up to $365,000.00 from the Water Bond Fund. ($365,000.00)
Body
WHEREAS, the Department of Public Utilities (DPU) Division of Water (DOW) is required by Federal law to replace all lead water lines within the DOW service area; and
WHEREAS, the Franklin County Engineer’s Office (County) is performing storm sewer improvements in the Case Road area that contains lead water lines; and
WHEREAS, the lead water lines in the Case Road area are within the DOW service area; and
WHEREAS, the County and has agreed to replace any detected lead taps and/or private service lead water lines from the main to the meter in their Case Road project if the City will reimburse the County for the work; and
WHEREAS, DOW has agreed to reimburse the County for the cost of replacing lead water lines found during the County’s Case Road project as it will cost DOW considerably less to contribute to this project than to go back later and do the work; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement with and to provide funding to the County relative to the aforementioned effort; and
WHEREAS, funding for this expenditure is available within the Water Bond Fund, Fund 6006; and
WHEREAS, an amendment to the 2024 Capital Improvement Budget is required to align budget authority with the proper project; and
WHEREAS, funds will need to be paid to the County for the work performed; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be and is hereby amended to provide sufficient budget authority for the expenditure as follows:
Fund / Project / Project Name / Current Authority / Revised Authority / Change
6006 / 690236-100000 / Water Main Rehabilitation (Voted Water Carryover) / $383,309.00 / $18,309.00 / ($365,000.00)
6006 / 690236-110002 / Case Road Area Lead Service Line Replacements (Voted Water Carryover) / $0.00 / $365,000.00 / $365,000.00
SECTION 2. That the Director of the Department of Public Utilities be and is hereby authorized to execute a reimbursement agreement, and any amendments or modifications thereto as may be necessary, with the Franklin County Engineer’s Office in an amount up to $365,000.00 relative to the Case Road Area Storm Sewer Improvements project.
SECTION 3. That the expenditure of $365,000.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.