Explanation
BACKGROUND: This ordinance authorizes the Department of Technology Director to enter into contract with NetPro Computing, Inc., for the purchase of Active Directory software, license and support, associated with Windows 2000 operating system and an important part of the Windows 2003 server capital project and hardware upgrade. The Active Directory is a repository which collects crucial information about the system's various resources, including its applications, files and printers. It allows managers to share and manage information on network resources and its users thus providing the ability for their most efficient use. It also provides the ability to manage security services for internal desktop users, remote dial-up users and external customers and helps to eliminate redundant management tasks. Without this software and support, the City will have less opportunity to manage and secure Windows user accounts, clients, servers, and applications and is less able to manage its network resources efficiently.
The Department of Technology has an immediate need to waive the competitive bidding provisions of the Columbus City Code 329.27. The Department of Technology tested other products with similar functionality only to find Netpro has all the features required along with the lowest cost.
FISCAL IMPACT: The Department of Technology has not expended any prior year funds toward this purchase and service, provided by Netpro. The expenditure, in the amount of $45,000.00, for this purchase is available within the Department of Technology, Information Services budget.
CONTRACT COMPLIANCE: 860697648 Expires: 08/05/2008
EMERGENCY: There is an immediate need to purchase an Active Directory software from Netpro Computing, Inc. to support routine and daily operational activities.
Title
To authorize the Director of the Department of Technology to enter into a contract with NetPro Computing, Inc. for software, license and support services; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $45,000.00 from the information services fund; and to declare an emergency. ($45,000.00 )
Body
WHEREAS, this ordinance authorizes the Department of Technology Director to enter into contract with NetPro Computing, Inc., for the purchase of Active Directory software, license and support associated with Windows 2000 operating system; and
WHEREAS, the Active Directory is a repository which collects crucial information about the system's various resources, including its applications, files and printers; and
WHEREAS, the aforementioned function allows managers to share and manage information on network resources and its users thus providing the ability for their most efficient use; and
WHEREAS, the Active Directory also provides the ability to manage security services for internal desktop users, remote dial-up users and external customers and helps to eliminate redundant management tasks; and
WHEREAS, the Department of Technology has an immediate need to waive the competitive bidding provisions of the Columbus City Code 329.27; and
WHEREAS, this expenditure of $45,000.00 is available and budgeted in the information services fund; and
WHEREAS, an emergency exists in the Department of Technology in that it is immediately necessary to enter into a contract with NetPro Computing, Inc. for the purchase of software and support to ensure ongoing support for routine and daily operational activities for the public safety, health and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Department of Technology Director is hereby authorized to enter into contract with Netpro Computing, Inc., for Active Directory software, license and support services related to Windows 2000 and the Windows 2003 server capital project and hardware upgrade.
Section 2: That the expenditure of $45,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-02| Fund: 514|Subfund: 001| OCA Code: 472415| Obj. Level 1:03| Obj. Level 3:3358| Amount: $45,000.00.
Section 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Section 329.06 (Formal Competitive Bidding) of the Columbus City Code.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.