Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with R.W. Armstrong & Associates, Inc. in the amount of up to $500,000.00 for the UIRF - General Engineering (2013) contract.
The intent of this project is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to implement projects for the Department of Development through the City's Urban Infrastructure Recovery Fund (UIRF) program. The projects developed under this program are typically small to moderate size improvements, and frequently include a significant emphasis on pavement rehabilitation, curb replacement, sidewalks, curb ramps, drainage, street lighting, minor intersection improvements, and other minor rehabilitations and aesthetic improvements as requested.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the UIRF - General Engineering (2013) contract. The project was formally advertised on the Vendor Services web site from December 13, 2012, to January 10, 2013. The city received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on January 18, 2013.
Company Name City/State Majority/MBE/FBE/ASN /PHC
R.W. Armstrong & Associates, Inc. Columbus, OH PHC
ADR & Associates, Ltd. Columbus, OH MAJ
Columbus Engineering Consultants, Inc. Columbus, OH AS1
Patrick Engineering, Inc. Columbus, OH MAJ
R.W. Armstrong & Associates, Inc. received the highest score by the evaluation committee and will be awarded the UIRF - General Engineering (2013) contract.
Searches in the System for award Management (Federal) and the Findings for Recovery list (State) produced no findings against R.W. Armstrong & Associates, Inc.
2. CONTRACT COMPLIANCE
R.W. Armstrong & Associates, Inc. contract compliance number is 351062227 and expires 7/27/2013.
3. FISCAL IMPACT
Funding for this contract is budgeted and available within the Streets & Highways G.O. Bonds Fund 704.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Development's Urban Infrastructure Recovery Fund (UIRF) program.
Title
To authorize the Director of Public Service to enter into contract with R.W. Armstrong & Associates, Inc. for engineering, design, technical, and surveying services in connection with the UIRF - General Engineering contract; to authorize the expenditure of up to $500,000.00 from the Streets & Highways Bond Fund for this contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering, design, technical, and surveying services required by the Department of Development's Urban Infrastructure Recovery Fund (UIRF) program; and
WHEREAS, The Department of Public Service, Office of Support Services solicited Requests for Proposals for this project; and
WHEREAS, R.W. Armstrong & Associates, Inc. received the highest score by the evaluation committee and will be awarded the contract for this project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with R.W. Armstrong & Associates, Inc. for the provision of engineering, design, technical and surveying services described above in the amount of up to $500,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should authorized immediately so that funding can be made available for necessary engineering, design, technical, and surveying services for the Department of Development's Urban Infrastructure Recovery Fund (UIRF) program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with R.W. Armstrong & Associates, Inc. for the UIRF - General Engineering (2013) contract for engineering, design, technical, and surveying services in an amount of up to $500,000.00.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $500,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bond Fund 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / Urban Infra.-Eng&Constr/Traffic/ 06-6682 / 590050 / $500,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.