Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Digital Relays and Accessories with SEL Engineering Services, Inc. The Division of Power is the sole user of Digital Relays and Accessories. Digital Relays and Accessories are control and protection devices used for electric transmission and distribution within the City. The term of the proposed option contract would be approximately three (3) years, expiring September 30, 2023 with the option to renew for one (1) additional 2-year period. The Purchasing Office conducted a best value solicitation that opened on June 11, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to best value competitive sealed proposals (Request for Quotation No. RFQ015571). Four bids were received.
The Purchasing Office is recommending award to the overall best value offeror as follows:
SEL Engineering Services, Inc. CC# 031369 expires 5/18/22, Items: Items 1- 42 and catalog discount, $1.00
Total Estimated Annual Expenditure: $200,000.00, Division of Power, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract for digital relays and accessories expires at the end of September. .
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Digital Relays and Accessories with SEL Engineering Services, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).
Body
WHEREAS, the Digital Relays and Accessories UTC will provide for the purchase of relays and accessories used as control and protection devices in the City’s electric transmission and distribution system; and
WHEREAS, the Purchasing Office advertised and solicited best value proposals on June 11, 2020 and selected the overall best offeror; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Digital Relays and Accessories with SEL Engineering Services, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term contract for the option to purchase Digital Relays and Accessories in accordance with Request for Quotation RFQ015571 for a term of approximately 3 years, expiring September 30, 2023, with the option to renew for one (1) additional year 2 year period, as follows:
SEL Engineering Services, Inc., Worksheet Items 1-42 and catalog discount, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.