Title
To authorize and direct the City Auditor to transfer $200,000.00 from the Special Income Tax Fund to the Safety Bond Fund ; to authorize the appropriation of said funds; and to authorize and direct the Director of Public Safety to expend $200,000.00 for miscellaneous renovations of various Division of Fire facilities from the Safety Bond Fund.($200,000.00)
Explanation
BACKGROUND
Need: There is an immediate need to authorize the expenditure of $200,000.00 for miscellaneous renovation projects at various Division of Fire facilities from the Safety Voted Bond Fund; a transfer of funds from the Special Income Tax Fund is necessary.
Bid Information: Funds are needed for various projects under $20,000.00 that do not require contracts. The competitive bidding process is followed and once competitive bids are received, funds are encumbered against the certificate; this has been a standard method of operation for smaller projects.
Contract Compliance: N/A
FISCAL IMPACT
Budgeted Amount: Various renovation projects are awaiting funding. Renovation projects consist of renovation of dormitory areas, kitchen facilities, driveways, sidewalks, roofs, and apparatus floors in the thirty-five building structures in the Division of Fire. Unencumbered cash will be available upon transfer from the Special Income Tax to the Fire Division's Safety Voted Bond Fund for this purchase.
Body
WHEREAS, the renovation of various Division of Fire facilities has been approved as part of Capital Improvement Project No. 340103 (Fire Facility Renovation); and
WHEREAS, it is now necessary to provide funds for miscellaneous renovations of various Division of Fire facilities; and
WHEREAS, funds are needed for various projects under $20,000.00 that do not require contracts; and
WHEREAS, once competitive bids are received, funds are encumbered against the certificate; and
WHEREAS, all expenditures from this project will be in compliance with competitive bid practices as set forth in the City Code; and
WHEREAS, a transfer of funds from the Special Income Fund is necessary to fund this purchase; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this purchase is presently expected not to exceed $200,000.00; and
WHEREAS, a situation emergency exists in the usual daily operation of the Department of Public Safety, in that it is necessary to transfer said funds from the Special Income Tax Fund into the Fire's Safety Voted Bond Fund to provide funding for various facility renovation projects, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the sum of $200,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
Section 2. That the City Auditor is hereby authorized to transfer said funds to the Fire Safety voted Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
Section 3. That an expenditure of $200,000.00, or so much thereof, as may be necessary, be and it is hereby authorized and directed from Division of Fire, Division No. 30-04, Safety Voted Bond Fund 701, OCA 644559, Project 340103, OL3 Code 6620.
Section 4. That the Safety Director be and he is hereby authorized to expend, as needed, for various fire facility renovations for the Division of Fire.
Section 5. That the procurement of all materials, supplies, equipment, construction, service and professional service shall be conducted in accordance with the provisions of Section 329.06 unless otherwise provided in Sections 329.07, 329.13, 329.22 or 329.24.
Section 6. That the 2003 Capital Improvement budget, ordinance No. 1643-03, is hereby amended as follows: Fund No. 701, Project name: Fire Facilities Renovation Project #340103, Current CIB:$0, Amended CIB: $200,000.00.
Section 7. That upon obtaining other funds for the Fire Facility Renovation Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 2, above, and said funds are hereby deemed appropriated for such purpose.
Section 8. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
Section 9. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
Section 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.