Explanation
Background: To authorize and direct the Finance & Management Director to issue blanket purchase orders in the amount of $70,000.00 for various automotive services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all service requirements. Because of these circumstances, the City must procure automotive equipment services that are not available from City-wide universal term contracts (UTC). To ensure the best possible prices, the Fleet Management Division solicits quotes by phone, in writing, or via the internet.
Fiscal Impact: The Fleet Management Division budgeted $2.24 million in the 2006 operating budget for automotive services. This ordinance authorizes an expenditure of $70,000.00. Year to date, the Fleet Management Division has spent or encumbered $2.26 million for automotive services. Expenditures for similar services were $2.29 million in 2005 and $2.1 million in 2004.
Emergency action is requested to ensure an uninterrupted supply of services with which to maintain the City's fleet.
Title
To authorize and direct the Finance and Management Director to issue blanket purchase orders for various automotive services for the Fleet Management Division, to authorize the expenditure of $70,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($70,000.00)
Body
WHEREAS, the Fleet Management Division has a need to procure various services, and
WHEREAS, the purchase of various automotive services cannot reasonably be anticipated for all the various vehicles and motorized equipment maintained by the Fleet Management Division, and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various automotive equipment services, and
WHEREAS, informal bids are taken whenever practical, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to arrange for the purchase of various automotive services thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and hereby is authorized and directed to establish blanket purchase orders for automotive equipment services without benefit of formal competitive bidding provided the Fleet Management Division Administrator first authorizes the purchase via the issuance of Fleet Management purchase orders and that the blanket purchase orders are certified from the Auditor's Certificate established by this ordinance.
Section 2. That the vendors and amounts for automotive services will be certified from the Auditor's Certificate as follows:
VENDOR CC# EXPIRES OBJECT LEVEL
THREE CODE
Blackburns 311446789 02/28/07 3373
Delta Marine 310834246 5/11/08 3373
Esec Corporation 341285858 09/17/06 3373
Flora's Diesel 311202449 02/12/07 3373
FYDA Freightliner Cols. 310789102 11/14/08 3373
FYDA Freightliner Pitts. 311455373 11/14/08 3373
Instrument Sales & Serv 931071774 09/26/08 3373
Nobles Inc 310787367 02/14/07 3373
Ron Otto Ent (PAC) 311286955 01/12/07 3373
Rusty's Towing 311274409 09/01/08 3373
Schodorf 314416487 06/17/08 3373
Section 3. That in accordance with Section 329.27 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in Section 1 of this ordinance and that Sections 329.06 and 329.07 of the Columbus City Codes are hereby waived.
Section 4. That the expenditure of $70,000.00, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Management Services Fund 513, Department No. 59-05, OCA Code 591347, Object Level One 03 as follows, to pay the cost thereof:
Object Level Three Code Amount
3373 $ 70,000.00
Section 5. That for the reasons set forth in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.