Explanation
1. BACKGROUND
The Division of Traffic Management utilizes traffic equipment that is necessary to ensure traffic safety throughout the City of Columbus. This ordinance authorizes the purchase of equipment through contracts that the city' Purchasing Office has established either as universal term contracts (UTC) or through informal or formal bidding using City Code 329.
Bobcat Enterprises
Finish Planer
FP00XXXX/SO047497: $13,097.84
Byers Ford
Light Duty Trucks
FL005473/SA004728: $24,295.88
Compact Excavator
FL00XXXX/SA00XXXX: $60,000.00
The estimated total cost of this equipment and commodities is $97,393.72
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against any of the vendors.
2. CONTRACT COMPLIANCE
Vendor |
Compliance Number |
Exp. Date |
Bobcat Enterprises Inc. |
310860716 |
5/09/2015 |
Byers Ford Lincoln Mercury |
314139860 |
12/17/2015 |
3. FISCAL IMPACT:
Funding for this equipment and commodities is available within the Streets and Highways Bonds Fund and the Street Construction, Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure the timely availability of equipment for replacement purposes to promote and enhance pedestrian and motorist safety.
Title
To authorize the Finance and Management Director to establish purchase orders with multiple vendors for the purchase of equipment per the terms and conditions of an existing citywide universal term contract or informal/formal bidding for the Division of Traffic Management; to authorize the expenditure of $73,097.84 from the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $24,295.88 from the Street, Construction, Maintenance and Repair Fund; and to declare an emergency. ($97,393.72)
Body
WHEREAS, the Division of Traffic Management utilizes traffic maintenance equipment throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of existing citywide universal term contracts established by the Purchasing Office or through informal or formal bidding using City Code 329; and
WHEREAS, this ordinance authorizes the purchase of anticipated needs for the remaining of 2014 for the Division of Traffic Management; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, to ensure the timely availability of equipment and commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $97,393.72 per the terms and conditions of existing citywide universal term contracts or per the terms of informal or formal bidding for equipment and commodities as follows:
Fund/ Project #
704 / 530020 - 100000 Street Equipment
Bobcat Enterprises
Finish Planer
FP00XXXX/SO047497: $13,097.84
TBD
Compact Excavator
FL00XXXX/SA00XXXX: $60,000.00
265 / 6652 Equipment Trucks & Others
Byers Ford
Light Duty Trucks
FL005473/SA004728: $24,295.88 (Transit Connect XLT)
SECTION 2. That the expenditure of $73,097.84 be and hereby is authorized from the Streets and Highways Bonds Fund, Fund 704, Dept.-Div. 59-11 as follows,
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 530020 - 100000 / Street Equipment / 06-6651 / 591246 / $73,097.84
SECTION 3. That the expenditure of $24,295.88 be and hereby is authorized from the Street Construction, Maintenance and Repair Fund, Fund 265, Dept.-Div. 59-11, 06-6652, 591331
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.