Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Ipitek, for the purchase of Digital Video Transmission System Equipment. It is in the best interest of the citizens of Columbus to provide for the broadest possible distribution of information on government affairs, enhancement of educational opportunities and encourage open discourse on issues of concern to the public at large through the use of video transmission technologies. The City of Columbus has required of its cable operators the provision of as many as six broadcast television channels for use by the public, as well as educational and governmental institutions. The purchase of the Digital Video Transmission System Equipment will make it possible to continue to utilize the cable access channels for their intended purpose and expand the capacity of the city to distribute video both internally and externally.
The Department of Technology (DoT) exercised due diligence, utilizing services provided by the Purchasing Office, by completing the competitive bid process to comply with Columbus City Code Section 329. Through this process, formal bid information and associated documents were prepared and posted on the City's solicitation web site (Vendor Services - bid # SA003289), advertised in the City of Columbus Bulletin. Out of this process, the Purchasing Office received and opened on June 18, 2009 (1) one bid from Ipitek, with a total amount of $68,420.00. Upon completion of reviewing the bid, it was recommended that the award be made to Ipitek, in the amount of $68,420.00, as their bid was deemed responsive, responsible and best bidder per specification.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
FISCAL IMPACT:
Funds for this purchase, totaling $68,420.00 have been identified, budgeted and are available within the 2009 Department of Technology, Information Services Fund.
EMERGENCY DESIGNATION:
Emergency designation is requested to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE:
CC # 33-0879036 Vendor Name: Ipitek Expiration Date: 7/29/2011
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Ipitek, for the purchase of Digital Video Transmission System Equipment; and to authorize the expenditure of $68,420.00 from the Information Services Fund; and to declare an emergency. ($68,420.00)
Body
WHEREAS, it is in the best interest of the citizens of Columbus to provide for the broadest possible distribution of information on government affairs and governmental institutions, enhancement of educational opportunities and encourage open discourse on issues of concern to the public at large through the use of video transmission technologies; and
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process, completed by the Purchasing Office, in compliance with Columbus City Code Section 329; and
WHEREAS, bid solicitation # SA003289 received one (1) bid from Ipitek that meets or exceeds the bid specifications; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Ipitek, for the purchase of Digital Video Transmission System Equipment to support daily operation activities; thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order with Ipitek, for the purchase of Digital Video Transmission System Equipment.
SECTION 2: That the expenditure of $68,420.00 or as much thereof as may be necessary is hereby authorized to be expended from:
Dept/Div. 47-02|Fund: 514|Sub fund: 001|OCA Code: 470206 |Obj. Level 1: 06|Obj. Level 3: 6644 | Amount: $26,840.00
Dept/Div. 47-02|Fund: 514|Sub fund: 001|OCA Code: 470206 |Obj. Level 1: 02|Obj. Level 3: 2245 | Amount: $41,580.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.