City of Columbus - File #: 1558-2004

• File #: 1558-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/30/2004
• In control: Utilities Committee
• On agenda: 10/25/2004
• Final action: 10/27/2004
• Title: To authorize the Director of Public Utilities to modify the contract with JBS Associates, Inc. for professional engineering services for a comprehensive water audit, for the Division of Water, and to authorize the expenditure of $32,530.14 from the Water Works Enlargement Voted 1991 Bond Fund. ($32,530.14)

Date	Ver.	Action By	Action	Result
10/27/2004	1	MAYOR	Signed
10/27/2004	1	CITY CLERK	Attest
10/25/2004	1	Columbus City Council	Approved	Pass
10/25/2004	1	COUNCIL PRESIDENT	Signed
10/18/2004	1	Columbus City Council	Read for the First Time
10/13/2004	1	City Clerk's Office	Sent back for Clarification/Correction
10/13/2004	1	Utilities Drafter	Sent for Approval
10/13/2004	1	CITY ATTORNEY	Reviewed and Approved
10/13/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
9/24/2004	1	Utilities Drafter	Sent for Approval
9/24/2004	1	Auditor Reviewer	Reviewed and Approved
9/24/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
9/23/2004	1	Utilities Drafter	Sent for Approval
9/23/2004	1	Auditor Reviewer	Reviewed and Approved
9/23/2004	1	CITY AUDITOR	Reviewed and Approved
9/22/2004	1	Finance Reviewer	Reviewed and Approved
9/22/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/14/2004	1	EBOCO Reviewer	Reviewed and Approved
9/14/2004	1	ODI DIRECTOR	Reviewed and Approved
9/14/2004	1	Utilities Drafter	Sent for Approval
9/9/2004	1	Utilities Drafter	Sent for Approval
9/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
9/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
9/7/2004	1	Utilities Drafter	Sent for Approval
9/3/2004	1	Utilities Drafter	Sent for Approval
9/3/2004	1	Utilities Drafter	Sent for Approval
9/3/2004	1	Utilities Drafter	Sent for Approval
8/30/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The Division of Water, Department of Public Utilities entered into a contract with JBS Associates, Inc. for professional engineering services for a comprehensive water audit for the Division of Water on December 3, 2003 under the authority of Ordinance No. 1874-2003 passed September 22, 2003. This modification provides for additional engineering services to construct unanticipated databases needed to extract the required information and convert it into a useable format.                      .

CONTRACT AMOUNT:      Original Contract Amount      $50,000.00

This Modification            $32,530.14

New Contract Amount      $82,530.14

CONTRACT COMPLIANCE NUMBER: 760329730

EXPLANATION:

1.      Amount of additional funds to be expended under this modification: $32,530.14

2.      Reasons additional goods/services could not be foreseen initially: This contract modification is for additional engineering services needed to complete the water audit. Unforeseen problems were encountered in obtaining the necessary water meter data and converting it into a useable format.

3.      Reasons other procurement processes are not used: The existing consultant is uniquely familiar with the project and could therefore provide excellent service on the requested task.

1. How cost of Modification was determined: The rates were negotiated between the Consultant and the City of Columbus as documented by the Consultant's quotation letter.
2. 5.      

The original contract provided for a comprehensive water audit for the Division of Water.

This Modification provides for additional engineering services to construct unanticipated databases needed to extract the required information and convert it into a useable format in order to complete the water audit.

FISCAL IMPACT: This project is included in the 2004 C.I.B. and is being funded from current monies.

Title

To authorize the Director of Public Utilities to modify the contract with JBS Associates, Inc. for professional engineering services for a comprehensive water audit, for the Division of Water, and to authorize the expenditure of $32,530.14 from the Water Works Enlargement Voted 1991 Bond Fund. ($32,530.14)

Body

WHEREAS, Contract No. EL003832 was authorized by Ordinance No. 1874-2004, passed September 22, 2003, was executed on December 3, 2003 and was approved by the City Attorney on December 11, 2003, and

WHEREAS, the original contract was for a comprehensive water audit for the Division of Water, and

WHEREAS, the Division of Water wishes to expand the contract to include additional engineering services needed to complete the water audit, and

WHEREAS, it is necessary to modify Contract No. EL003832 to provide for these services, and

WHEREAS, it is necessary to authorize the Director of Public Utilities to modify Contract No. EL003832 for a comprehensive water audit for the Division of Water, for the preservation of the public health, peace, property, safety and welfare, Now, Therefore;

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Director of Public Utilities be and is hereby authorized to modify Contract No. EL003832 with JBS Associates, Inc., 4715 Strack Road, Houston, Texas, 77069, for engineering services to provide for a comprehensive water audit for the Division of Water, in accordance with the terms and conditions as shown on the modification.

Section 2.  That the expenditure of $32,530.14 or as much thereof as may be needed be and the same is authorized from the Water Works Enlargement Voted 1991 Bond Fund 606, Department 60, Division 09, OCA Code 642900, Object Level Three 6621, Object Level One 06, Project Number 690290.

Section 3.  That any modification made under the provisions of this ordinance must first be authorized by the Director of Public Utilities and a contract modification properly submitted to the City Auditor for certification of funds.

Section 4.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.