Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Structural Firefighter Gloves with Phoenix Safety Outfitters LLC. The Division of Fire is the sole user for protective gloves. Structural Firefighter gloves are used to protect firefighters during their daily work activities. The term of the proposed option contract would be approximately two (2) years, expiring 9/30/2027, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on 7/10/2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ030538). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Phoenix Safety Outfitters LLC, CC#007915 expires 8/28/2025, All Items, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Fire, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because without it the Division of Fire will not have access to protective gloves for their firefighters.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Structural Firefighting Gloves with Phoenix Safety Outfitters LLC; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Structural Firefighting Gloves UTC will provide for the purchase of various types of structural firefighting gloves to protect firefighters during their daily work activities; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on 7/10/2025 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract with Phoenix Safety Outfitters LLC for the option to purchase Structural Firefighting Gloves to provide the protective gloves to firefighters that are used by them during their daily work activities, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Structural Firefighting Gloves in accordance with Request for Quotation RFQ030538 for a term of approximately two (2) years, expiring 9/30/2027, with the option to renew for two (2) additional one (1) year extensions, as follows:
Phoenix Safety Outfitters LLC, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.