Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with Dynamix Engineering Ltd. for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project, Division of Power and Water Contract No. 1145.
This project is for the evaluation and potential design of improvements to the Division of Power and Water's 910 Dublin Road Administrative Building and 3568 Indianola Avenue Building. The Building Improvements project is a three-step project.
Step One included assessments for the 910 Dublin Road and 3568 Indianola Avenue facilities.
Modification No. 1 (Step Two) included design services of the approved improvements for the 910 Dublin Road and 3568 Indianola Avenue facilities.
Modification No. 2 (current/Step Two) is for additional design services for the 910 Dublin Road administrative building to include detailed design to renovate the 910 Dublin Road garage and vehicle maintenance area to be CNG compliant (Compressed Natural Gas) for storage and maintenance of CNG vehicles. Design will include:
· modification to roof, skylights, walls doors and structural items as necessary for CNG compliance
· modification to HVAC systems to provide CNG compliant space
· modification of the boiler and piping systems to allow for additional heating hot water air handlers
· addition of natural gas detection and control system to monitor, alarm, and control the ventilation in the space
· modification of electrical systems in order to classify ceiling spaces per NFPA
· evaluation and design of generator equipment to comply with NFPA CNG requirements
· interlocking of overhead doors with the CNG detection system
Detailed design will include construction plans, specification, and bidding documents, as well as bidding and construction assistance.
1.1 Amount of additional funds to be expended: $132,409.64
Original Contract Amount: $ 264,981.65 (EL010704)
Modification #1 $ 432,472.31 (EL012267)
Modification #2 (current) $ 132,409.64
Amount of original contract and Mod #1: $ 829,863.60
1.2 Reasons additional goods/services could not be foreseen:
Recent emphasis to expand the CNG fleet at 910 makes this amendment necessary. Operating, storing and maintaining CNG vehicles requires that the garage and vehicle maintenance areas have appropriate HVAC equipment and a detection/alarm system both of which will be designed as part of this modification and added to scope which already include major upgrades to the HVAC system at 910 Dublin Rd.
1.3 Reason other procurement processes are not used:
Dynamix is already under contract and has begun design of the 910 Dublin Rd. building improvements which includes complete HVAC upgrades to the building and garage. The HVAC upgrades necessary for the garage to be CNG compliant need to be incorporated into the design that is underway.
1.4 How cost of modification was determined:
A proposal from Dynamix Engineering was submitted to the City upon request.
2. FUTURE CONTRACT MODIFICATIONS:
Ordinance No's 0714-2010 (original agreement) and 1120-2011 (Mod #1), stated the agreement would be modified in order to provide for Step Two (design) services. The agreement may also be modified again for Step Three (construction services), or it may be split between Dynamix (review of shop drawings, etc.) and another consultant that will be responsible for Construction Administration/Observation services.
3. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The improvements that will be designed under this modification will include upgrades to the garage and vehicle maintenance areas that will make it compliant to store and perform maintenance on CNG vehicles.
4. CONTRACT COMPLIANCE INFO: 31-1536631, expires 8/31/14, M1A
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Dynamix Engineering Ltd.
5. FISCAL IMPACT: This expenditure is included in the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Dynamix Engineering Ltd.; for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project; and to authorize an expenditure up to $132,409.64 within the Water Works Enlargement Voted Bonds Fund. ($132,409.64)
Body
WHEREAS, Contract No. EL010704 was authorized by Ordinance No. 0714-2010 passed June 14, 2010, was executed on July 14, 2010, and was approved by the City Attorney on July 16, 2010; and
WHEREAS, Modification No. 1 (EL012267) to Contract No. EL0107046 with Dynamix Engineering Ltd. was authorized by Ordinance No. 1120-2011, passed July 25, 2011, was executed on November 30, 2011, and approved by the City Attorney on December 8, 2011; and
WHEREAS, Modification No. 2 is for additional design services for the 910 Dublin Road administrative building which will include detailed design to renovate the 910 Dublin Road garage and vehicle maintenance area to be CNG compliant for storage and maintenance of CNG vehicles; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to expend funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Dynamix Engineering Ltd. for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services contract with Dynamix Engineering Ltd. for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project, for the Division of Power and Water, in the amount of $132,409.64.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the expenditure up to $132,409.64 is hereby authorized for the 910 Dublin Road and 3568 Indianola Avenue Building Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690026-100002 (New Funding), OCA Code 623639, Object Level Three 6677.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.