Explanation
Background: This ordinance authorizes the Director of Public Utilities to modify an existing indefinite quantity agreement with JDM Services, LLC dba Frank Road Recycling Solutions for Clean Fill Disposal Site Services. The contract amount being authorized by this ordinance is $00.00.
The Department of Public Utilities aka Columbus Water & Power (CWP) uses this contract for a site to dispose of clean fill from repair projects involving water, sewer, and power infrastructure.
This modification No. 1 is to provide the necessary funding for the continuation of the clean fill disposal site services through April 30th, 2027. This contract shall not automatically renew. All other terms and conditions of the original agreement remain in full force and effect. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is $00.00. Total contract amount including this modification is $350,000.00.
2. Reason additional funds were not foreseen: No additional funding is needed at this time, this legislation authorizes an extension of time to cover a continuation of the vendor’s work to allow for enough time to bid and award a new contract for this service next year.
3. Reason other procurement processes were not used: Work under this modification No. 1 is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms, and conditions were negotiated based on the original contract terms and expected usage.
Procurement:
CWP is currently in the process of completing a new bid, however, we are in need of a disposal site until the new bid is in place. This contract shall not automatically renew. If unforeseen issues or difficulties are encountered that would require additional funding or a contract date extension, a modification would be requested.
Principal Parties:
Frank Road Recycling Solutions dba JDM Services, LLC
1200 Dyer Road
Grove City, OH 43123
R. David Lowendick, (614) 539-2570
Contract Compliance Number: 005944
Contract Compliance Expiration Date: December 11th, 2026
Fiscal Impact: $00.00 is needed for this contract modification, as only a time extension is needed at this time.
$38,785.00 was spent in 2025
$172,476.30 was spent in 2024
Title
To authorize the Director of the Department of Public Utilities to modify the indefinite quantity agreement with JDM Services, LLC dba Frank Road Recycling Solutions for Clean Fill Disposal Site Services. ($0.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify an existing indefinite quantity agreement with JDM Services, LLC dba Frank Road Recycling Solutions for Clean Fill Disposal Site Services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify an existing indefinite quantity agreement for Clean Fill Disposal Services with JDM Services, LLC dba Frank Road Recycling Solutions; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to modify an existing indefinite quantity agreement with JDM Services, LLC dba Frank Road Recycling Solutions for Clean Fill Disposal Site Services.
SECTION 2. That this modification No. 1 is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications and renewals.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.