Explanation
BACKGROUND: Need: This legislation authorizes modifying the contract for professional engineering services with Dynotec, Inc. for one project which is part of the Group 11 Roadside Stormwater System Improvements Projects. The project is McDannald Estates Stormwater System Improvements Project.
This modification is requested to allow payment for additional engineering services that are beyond the original contract scope. These items include engineering services associated with the construction of additional storm sewers in the project area.
Contract Compliance No.: 31-1319961
Emergency Designation: Emergency designation is requested for this ordinance so that this additional work can be incorporated into the project plans without delaying project schedules.
FISCAL IMPACT
Budgeted Amount. There are funds and sufficient spending authority available for this expenditure pending passage of a transfer/CIB amendment ordinance.
Contract Modification Information Pursuant to Section 329.13C.C.C.:
Amount of Additional Funds - This Modification: $17,851.08.
Why the Need for Additional Work Could Not Be Foreseen: The scope of this project has been expanded to extend storm sewer services into areas identified during a project public meeting after the original scope was prepared.
Why Other Procurement Processes Would Not Be In the City's Best Interest: This additional work is a direct, logical extension of the work included in the contract, and it is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of the work under a new procurement.
How the Cost of the Modification Was Determined: Price quotes for the additional engineering services under this modification were requested by the Division, prepared by the design engineer, and were subsequently reviewed and revised by Division Stormwater Engineering Staff and deemed to be appropriate.
Contract Amount: The new contract amount including this modification is $563,660.62. The original contract amount is $339,633.00; Modification No. 1, $37,205.44; Modification No. 2, $11,287.09; Modification No. 3, $93,557.00; Modification No. 4, $64,127.01; and Modification No. 5, $17,851.08.
Title
To authorize the Director of Public Utilities to modify the contract for professional engineering design and technical project services with Dynotec, Inc. for one project within the Group 11 Roadside Stormwater System Improvements Projects for the Division of Sewerage and Drainage and to authorize the expenditure of $17,851.08 from the Storm Sewer Bonds Fund. ($17,851.08)
Body
WHEREAS, it is required in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to maintain, upgrade and expand its storm sewer collection system; and
WHEREAS, Contract No. EL900788 was authorized by Ordinance No. 1464-99, passed June 21, 1999; executed August 3, 1999; and approved by the City Attorney on August 5, 1999; and
WHEREAS, Modification No. 1 was authorized by Ordinance No. 601-01, passed April 16, 2001; executed May 16, 2001; and approved by the City Attorney on May 23, 2001; and
WHEREAS, Modification No. 2 was authorized by Ordinance No. 2146-01, passed December 10, 2001; executed January 9, 2002; and approved by the City Attorney on January 15, 2002; and
WHEREAS, Modification No. 3 was authorized by Ordinance No. 871-02, passed June 3, 2002; executed June 5, 2002; and approved by the City Attorney on June 14, 2002; and
WHEREAS, Modification No. 4 was authorized by Ordinance No.289-03, passed February 24, 2003; executed February 28, 2003; and approved by the City Attorney on March 6, 2003; and
WHEREAS, it is necessary to modify Contract No. EL900788 to authorize the funds required to allow payment to Dynotec, Inc. for additional engineering design services associated with the McDannald Estates Stormwater System Improvements Project; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify the contract for professional engineering design and technical project services for the McDannald Estates Stormwater System Improvements Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL900788 with Dynotec, Inc., 1925 East Dublin-Granville Road, Suite 106, Columbus, Ohio 43229 for professional engineering services associated with the Group 11 Roadside Stormwater System Improvements Projects in order to provide for payment of additional technical engineering services in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That for the purpose of paying the cost of the professional engineering services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15; Fund 685; Project 610994; Object Level Three 6682; OCA Code 685994; Amount $17,851.08.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.