Explanation
BACKGROUND: For the option to establish a UTC contract to purchase ADS Flow Monitoring Parts & Services for the Division of Sewerage and Drainage, the largest user. The term of the proposed option contract would be three (3) years, expiring December 31, 2009, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 27, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002092). 6 bids were solicited: (MBE-0, FBE-1, MAJ-5). 1 bid was received: (MAJ-1). The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
ADS Environmental Services, MAJ, CC#63-0915385 expires 5/10/07, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Sewerage and Drainage, the largest user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase ADS Flow Monitoring Parts & Service with ADS Environmental Services, and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contract Fund. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 27, 2006 and selected the best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it is necessary to enter into a contract for ADS Flow Monitoring Parts and Service for use in emergency situations; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for the option to purchase ADS Flow Monitoring Parts and Services in accordance with Solicitation # SA002092 as follows:
ADS Environmental Services, All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Universal Term Contract Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. This ordinance shall take effect and be in force from and after its passage or by the earliest period allowed by law.