Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract modification with TranSystems Corporation in the amount of up to $85,000.00 for the Intersection Improvements - Hilliard Rome Road at Feder Road project.
The purpose of this project is to improve capacity of the Hilliard-Rome Road at Feder/Fisher intersection. This modification provides funding for updating final engineering plans, updating right-of-way plans, and new/updated legal descriptions. These updates are necessary to account for two recent private developments in the area that were unknown when design of the project started, and to accommodate changes that have occurred during right-of-way acquisition negotiations.
Original amount of this contract $101,532.30 (Ord. 0953-2013; EL014490)
Modification number 1 $148,467.70 (Ord. 0953-2013; EL017061)
Modification number 2 $550,000.00 (Ord. 1660-2015; EL017723)
Modification number 3 $340,000.00 (Ord. 1095-2016; PO010248-1)
Modification number 4 $85,000.00 (this ordinance)
Total contract amount, including this modification $1,225,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against TranSystems Corporation.
2. CONTRACT COMPLIANCE
TranSystems Corporation contract compliance number is CC007988 and expires 7/2/21.
3. FISCAL IMPACT
Funds are available in the project in the Streets and Highways Bonds Fund, Fund 7704, Project P530086-100027 (Intersection Improvements - Hilliard Rome Road at Feder Road).
4. EMERGENCY DESIGNATION
Emergency action is requested to provide the engineering and design funding to prevent delays in the Department of Public Service’s Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into a contract modification with TranSystems Corporation in connection with the Intersection Improvements - Hilliard Rome Road at Feder Road project; to authorize the expenditure of up to $85,000.00 within the Streets and Highways Bond Fund for the contract modification; and to declare an emergency. ($85,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Intersection Improvements - Hilliard Rome Road at Feder Road project; and
WHEREAS, there is a need to modify the original professional service contract to provide funding for updating final engineering plans, updating right-of-way plans, and new/updated legal descriptions; and
WHEREAS, ordinance 0953-2013 authorized the Director of Public Service to enter into contract with TranSystems Corporation for the provision of engineering and design services relative to the aforementioned project in the amount of up to $101,532.30; and
WHEREAS, ordinance 0953-2013 also authorized the Director of Public Service to modify the contract in the amount of $148,467.70 for the purpose of completing preliminary engineering; and
WHEREAS, ordinance 1660-2015 authorized the Director of Public Service to modify the contract in the amount of $550,000.00 for the purpose of completing final engineering; and
WHEREAS, ordinance 1095-2016 authorized the Director of Public Service to modify the contract in the amount of $340,000.00 for the purpose of completing final engineering; and
WHEREAS, this ordinance authorizes the Director of Public Service to modify the existing contract with TranSystems Corporation for the provision of engineering and design services relative to the aforementioned project in the amount of up to $85,000.00 for updating final engineering plans, updating right-of-way plans, and new/updated legal descriptions; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately to provide engineering and design funding to prevent delays in the Department of Public Service’s Intersection Improvements - Hilliard Rome Road at Feder Road project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to modify a professional services contract with TranSystems Corporation, 1105 Schrock Road, Suite 400, Columbus, Ohio, 43229, for engineering services associated with the Intersection Improvements - Hilliard Rome Road at Feder Road project in an amount up to $85,000.00.
SECTION 2. That the expenditure of $85,000.00, or so much as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530086-100027 (Intersection Improvements - Hilliard Rome Road at Feder Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.