Explanation
BACKGROUND: To modify the existing city-wide contract for the option to purchase the Installation of Voice and Data Wiring to include additional installation services and to include the purchase of materials that will be used during installation, to waive provisions of the Columbus City Code provisions regarding formal competitive sealed bidding, and to declare an emergency. The Department of Technology (DoT) is the largest user. A contract was established March 21, 2005 pursuant to the provisions of Chapter 329.06 of the Columbus City Code (Ordinance 0227-2005 passed 03/21/2005). The contractor is not listed on the Auditor of State Findings for Recovery Database. The company is not listed on the Federal Excluded Parties Listing. (Contract compliance number 31-1753698 - FL 002553).
1. Amount of additional funds: No additional funding is required to modify the contract for the ability to purchase additional installation services and materials used during installation.
2. Reason additional needs were not foreseen: Since the contract was awarded the Department of Technology has determined that purchasing additional services and materials from ECHO 24, the installation provider, will safeguard the intergrity of the City's networks.
3. Reason other procurement processes not used: DoT will be able to monitor all network installation services and materials to be used in installation and do so with only one contractor.
4. How cost was determined: The State of Ohio State Term Schedules are the pricing vehicles.
FISCAL IMPACT: No funding is required to add the ability to purchase additional installation services and materials from the contractor of this option contract. Each city agency must establish/utilize their own funding for their estimated expenditures. Where the annual expenditure exceeds $100,000 by agency, they will seek City Council and Mayor approval for such expenditures.
These services are vital to our continued operations. In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency
Title
To authorize and direct the Finance and Management Director to add the purchase of additional network installation services and materials to the citywide contract for the option to purchase Voice and Data Wiring Services; to waive the City Code provisions regarding formal competitive sealed bidding; and to declare an emergency.
Body
WHEREAS, the Department of Technology, the largest user of the option contract to purchase Voice and Data Installation Services, has determined the integrity of the Intranet is best served by purchasing all related installation services and materials from the contractor, ECHO 24, and
WHEREAS, having multiple providers of installation services and multiple providers of materials used may cause the Intranet to be vulnerable, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to purchase related services and installation materials from the contractor to avoid interruption in services, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify the contract to provide for the purchase of related installation services and installation materials from ECHO 24.
SECTION 2. That in accordance with Section 329.16 (Contract Modifications) and Section 329.27 (Waiver of Regulations) of the Columbus City Codes, The Columbus City Council finds it in the best interest of the City to modify and waive the City Code provisions regarding formal competitive sealed bidding.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.