Explanation
BACKGROUND: This legislation is to authorize the Director of Finance to establish two blanket purchase orders with Cingular Wireless and Nextel Communications for wireless communication services, parts, accessories and for the purchase of cellular modem service, for the Department of Technology, on behalf of citywide agencies and divisions. Already established, by the Purchasing Office, for these services, are terms and conditions provided by Universal Term Contract (UTC) CT-17225 for Cingular Wireless and (UTC) FL900277 for Nextel Communications.
An increase to each blanket purchase order is necessary to maintain current service and usage level that are critical and vital components of the daily operations within every Agency and Division Citywide; such as the Mayor's Office, Public Safety, Development, Public Utilities, Public Service and Recreation and Parks. Maintaining the utilization of these services will provide police officers having the ability to transmit and receive information via CDPD (cellular digital packet data) modem, the provision of mobility, flexibility, productivity increase and efficiency, and the ability for City employees to communicate information needed to perform their duties and responsibilities no matter where they are located.
Without additional funds there will be an interruption of service, resulting in Citywide Agencies and Divisions loosing the ability to perform the functions previously listed, which will result in the lack of communication for City employees, delay and hindering of daily operational functions within the Agencies and Divisions. Thereby causing a negative impact within the City and Community.
FISCAL IMPACT: During the first and second quarter of fiscal year 2003, The Department of Technology has expended $123,184.31 to Cingular Wireless and $188,876.59 to Nextel Communications. During the fiscal year 2002, the Department of Technology expended $246,912.38 to Cingular Wireless and $245,463.27 to Nextel Communications. Due to a usage increase additional funding is needed, for the remainder of the 2003 fiscal year through January 30, 2004, totaling $244,967.00. The funds are available within Technology Department 2003 budget.
EMERGENCY: Emergency legislation is requested to expedite authorization of this contract in order to facilitate uninterrupted services from the suppliers.
CONTRACT COMPLIANCE NUMBER:
Cingular Wireless: 510272178 Expires: 7/24/2004
Nextel Communications: 841116272 Expires: 2/21/2005
Title
To authorize the Director of the Department of Finance to increase purchase orders with Cingular Wireless in the amount of $173,352.00 and Nextel Communications in the amount of $71,435.00 for the purchase of wireless and communication services, parts, accessories and for the purchase of cellular modem service, on behalf of citywide agencies from the Technology Department Internal Service Fund ($32,932.00) and Cable Fund ($212,035.00), to authorize the expenditure of $244,967.00 and to declare an emergency. ($244,967.00)
Body
WHEREAS, This legislation is to authorize the Department of Finance to increase blanket purchase orders established with Cingular Wireless in the amount of $173,352.00 and Nextel Communications in the amount of $71,435.00 for wireless communication services, parts, accessories and for the purchase of cellular modem service, for the Department of Technology, on behalf of Citywide Agencies and Divisions, and
WHEREAS, The Purchasing Office has already established, for these services, are Universal Term Contract (UTC) CT-17225 for Cingular Wireless, (UTC) FL900277 for Nextel Communications, and
WHEREAS, The service provided is a critical and vital component of the daily operations within the City, and
WHEREAS, An increase to each blanket purchase order is necessary to maintain current service and usage level that are critical and vital components of the daily operations within every Agency and Division Citywide; such as the Mayor's Office, Public Safety, Development, Public Utilities, Public Service and Recreation and Parks, and
WHEREAS, Maintaining the utilization of these services will provide police officers having the ability to transmit and receive information via CDPD (cellular digital packet data) modem, the provision of mobility, flexibility, productivity increase and efficiency, and the ability for City employees to communicate information needed to perform their duties and responsibilities no matter where they are located, and
WHEREAS, Without additional funds there will be an interruption of service, resulting in Citywide Agencies and Divisions loosing the ability to perform the functions previously listed, and
WHEREAS, Not funding this ordinance will result in the lack of communication for City employees, delay and hindering of daily operational functions within the Agencies and Divisions, and
WHEREAS, The balance needed to cover this obligation is currently projected to be $244,967.00, and
WHEREAS, Funding is available in the 2003 Technology Department, and
WHEREAS, An emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this purchase order, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of The Department of Finance be and hereby authorized to increase blanket purchase orders to Cingular Wireless, in the amount of $173,532.00 and Nextel Communications in the amount of $71,435.00 for wireless communication services, parts, accessories and for the purchase of cellular modem service, for the Department of Technology, on behalf of Citywide Agencies and Divisions.
SECTION 2: That the expenditure of $244,967.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology Cable
Fund, Organization 47-03, Fund 203, and Department of Technology, Director's Office, Organization 47-01, Internal Service Fund 514 as follows:
Nextel Communications |
DIVISION/AGENCY |
OCA |
OBJECT |
FUND |
SUBFUND |
AMOUNT |
|
|
LEVEL 3 |
|
|
|
Public Utilities |
|
|
|
|
|
47-01 |
514600 |
3302 |
514 |
600 |
$320.00 |
Human Resource |
|
|
|
|
|
47-03 |
471888 |
3302 |
203 |
|
$2,000.00 |
|
|
|
|
|
|
Health |
|
|
|
|
|
47-03 |
471888 |
3302 |
203 |
|
$1,200.00 |
Civil Service |
|
|
|
|
|
47-03 |
471888 |
3302 |
203 |
|
$300.00 |
Fire |
|
|
|
|
|
47-03 |
471888 |
3302 |
203 |
|
$15,500.00 |
Public Service |
|
|
|
|
|
47-03 |
471888 |
3302 |
203 |
|
$2,115.00 |
Transportation |
|
|
|
|
|
47-03 |
471888 |
3302 |
514 |
265 |
$25,000.00 |
Transportation |
|
|
|
|
|
47-01 |
514599 |
3302 |
514 |
599 |
$25,000.00 |
TOTAL |
|
|
|
|
$71,435.00 |
|
|
|
|
|
|
CINGULAR WIRELESS FUNDING TABLE |
DIVISION |
OCA |
OBJECT FUND |
SUBFUND |
AMOUNT |
|
|
|
LEVEL 3 |
|
|
|
Recreation & Parks |
|
|
|
|
|
47-01 |
471888 |
3302 |
203 |
|
$10,680.00 |
Golf |
|
|
|
|
|
47-01 |
514284 |
3302 |
514 |
284 |
$396.00 |
Public Utilities |
|
|
|
|
|
47-01 |
514600 |
3302 |
514 |
600 |
$1,680.00 |
Electricity |
|
|
|
|
|
47-01 |
514550 |
3302 |
514 |
550 |
$1,500.00 |
Public Service |
|
|
|
|
|
47-03 |
471888 |
3302 |
203 |
|
$216.00 |
Transportation |
|
|
|
|
|
47-03 |
471888 |
3302 |
514 |
265 |
$420.00 |
Refuse |
|
|
|
|
|
47-03 |
471888 |
3302 |
203 |
|
$2,520.00 |
Police |
|
|
|
|
|
47-03 |
471888 |
3302 |
203 |
|
$1,740.00 |
Fire |
|
|
|
|
|
47-03 |
471888 |
3302 |
203 |
|
$240.00 |
Communication |
|
|
|
|
|
47-03 |
471888 |
3302 |
203 |
|
$2,040.00 |
Police Modems 47-03 |
471888 |
3302 |
203 |
|
$152,100.00 |
Grand Total |
|
|
|
|
$173,532.00 |
|
|
|
|
|
|
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same