Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish two (2) UTC contracts for Traffic Vehicular Signal Heads to be used by the Department of Public Service, the primary user. The term of the proposed option contracts is through May 31, 2019. The contracts may be extended for up to two additional one (1) year periods, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 30, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ001716). Five (5) bids were received.
The Purchasing Office is recommending awards to the overall lowest, responsive, responsible, and best bidders as follows:
Path Master, Inc.: CC006583; Aluminum Head Grouping: 1, 1A-1C, 2, 2A-2G, 3, 3A-3G, 4, 4A-4C, 9A, 15A, 16A, 17A, 18A, 19A; LED Modules: 11A-11C, 12A-12F; PELCO Kits: 21A-21E, 22A-22E, 23A-23E, 26A-26B; Tethering Grouping: 27-58; Miscellaneous Hardware: 13A-13B, 14A-14B, 20A-20D, 59; $1.00
Bardwin & Sours, Inc.: CC004700; Polycarbonate Signal Head Items: 5, 5A-5C, 6, 6A-6G, 7, 7A-7G, 8, 8A-8C, 9B, 10, 15B, 16B, 17B, 18B, 19B; $1.00
Total Estimated Annual Expenditure: $100,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because without emergency action Traffic Vehicular Signal Heads will not be available and the efforts of the Department of Public Service to maintain traffic signal installations along roadways throughout the City of Columbus and the efficient delivery of these items will be slowed.
Fiscal Impact: Funding to establish these option contracts is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into two (2) UT contracts for the option to purchase traffic vehicular signal heads with Path Master, Inc. and Baldwin & Sours, Inc.; to authorize the expenditure of two (2) dollars to establish the contracts from the General Fund; and to declare an emergency ($2.00).
Body
WHEREAS, the Department of Public Services has a need for Traffic Vehicular Signal Heads to maintain traffic signal installations along roadways throughout the City of Columbus; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 30, 2016 and selected the lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of Public Service in that it is immediately necessary to enter into contracts for the option to purchase Traffic Vehicular Signal Heads to maintain traffic signal installations along roadways throughout the City of Columbus; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for an option to purchase Traffic Vehicular Signal Heads through May 31, 2019 with the option to extend for up to two additional one (1) year periods in accordance with Solicitation RFQ001716:
Path Master, Inc.: CC006583; Aluminum Head Grouping: 1, 1A-1C, 2, 2A-2G, 3, 3A-3G, 4, 4A-4C, 9A, 15A, 16A, 17A, 18A, 19A; LED Modules: 11A-11C, 12A-12F; PELCO Kits: 21A-21E, 22A-22E, 23A-23E, 26A-26B; Tethering Grouping: 27-58; Miscellaneous Hardware: 13A-13B, 14A-14B, 20A-20D, 59; $1.00
Baldwin & Sours, Inc.: CC004700; Polycarbonate Signal Head Items: 5, 5A-5C, 6, 6A-6G, 7, 7A-7G, 8, 8A-8C, 9B, 10, 15B, 16B, 17B, 18B, 19B; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be and emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.