Explanation
1. BACKGROUND: The Department of Public Utilities, Division of Water intends to complete a water line construction project in the Eastfield Drive Area, and has agreed to incorporate the pavement milling and resurfacing of portions of Marsdale Avenue, Westfield Drive, Eastfield Drive North, Eastfield Drive, and Gantz Road, for the Franklin Township Board of Trustees, into its plans. This Ordinance will authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with Franklin Township, for these improvements, known as the Eastfield Drive Area Water Line Improvements Project, Project No 690235-100051 in the amount of $113,854.40.
Improvements will be made at City cost and then reimbursed by the Franklin Township Board of Trustees. The Franklin Township Board of Trustees passed Resolution No. 14-043, on March 27, 2014, whereby the Township agreed to reimburse the City for this project.
2. FISCAL IMPACT: The Franklin Township Board of Trustees will provide reimbursement to the Department Public Utilities, Division of Water for 100% of the Township's share of the costs associated with the construction of the improvements described herein, up to a maximum amount of $113,854.40. Once the reimbursement is received the funds will be deposited into the Water Permanent Improvement Fund (Fund 608).
Title
To authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with the Franklin Township Board of Trustees, for pavement milling and resurfacing associated with the Division of Water's Eastfield Drive Area Water Line Improvements Project; and to authorize a deposit up to $113,854.40 within the Water Permanent Improvement Fund. ($113,854.40)
Body
WHEREAS, the Director of Public Utilities needs to enter into a Guaranteed Maximum Reimbursement Agreement with the Franklin Township Board of Trustees, for pavement milling and resurfacing costs associated with the Division of Water's Eastfield Drive Area Water Line Improvements Project; and
WHEREAS, the Franklin Township Board of Trustees will pay a reimbursement amount for all pavement milling and resurfacing costs relating to the project, up to a maximum amount of $113,854.40; and
WHEREAS, it is necessary to authorize the deposit of the proceeds from the Franklin Township Board of Trustees when said funds are presented to the Department of Public Utilities; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with the Franklin Township Board of Trustees for pavement milling and resurfacing costs associated with the Division of Water's Eastfield Drive Area Water Line Improvements Project; thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into a Guaranteed Maximum Reimbursement Agreement with the Franklin Township Board of Trustees, pursuant to Section 186 of the Columbus City Charter, for pavement milling and resurfacing costs associated with the Division of Water's Eastfield Drive Area Water Line Improvements Project.
SECTION 2. That the City Auditor is hereby authorized to deposit the reimbursement amount from the Franklin Township Board of Trustees into the Water Permanent Improvement Fund, Fund 608.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.