Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a service agreement, with BOMAR Construction Company, Inc., for the Pavement Replacement 2026 Program, in an amount up to $700,000.00.
This project will replace parking lot and driveway pavements for several City buildings. The primary objective of the program is to ensure the longevity, structural integrity, and optimal performance of the pavement systems. This program will proactively identify and address potential issues, prevent damage, and extend the lifespan of the pavements. The service contractor shall also coordinate with the City for more extensive repairs as needed by providing an assessment of all City parking lots, assigning priorities, defining scopes, and then completing the renovations.
2. BID INFORMATION: The selection of the firm providing the services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." A service contract was necessary as part of the work included an assessment of all City parking lots, assigning priorities, and defining scopes.
The project was let by the Office of Construction Management through Vendor Services and Bonfire. The Department received one proposal, from BOMAR Construction Company, Inc., on March 6, 2026.
An evaluation committee reviewed and scored BOMAR Construction Company's proposal based on the criteria included in Columbus City Code, Section 329 and recommends an award be made to them.
3. CONTRACT COMPLIANCE INFO: BOMAR Construction Company, Inc., Vendor No. 5362, expires 1/30/28, WBE & SRBE-certified
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against BOMAR Construction Company, Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order for repairs to be made during the prime construction season.
5. FISCAL IMPACT: A transfer of funds within the Construction Management Capital Improvements Bond Fund and an amendment to the 2025 Capital Improvements Budget will be necessary for this expenditure.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a service agreement with BOMAR Construction Company, Inc., for the Pavement Replacement 2026 Program; to authorize a transfer of $194,555.00 and expenditure up to $700,000.00 within the Construction Management Capital Improvements Bond Fund; to authorize an amendment the 2025 Capital Improvements Budget; and to declare an emergency. ($700,000.00)
Body
WHEREAS, one (1) technical proposal, from BOMAR Construction Company, Inc., was received on March 6, 2026 for the Pavement Replacement 2026 Program; and
WHEREAS, the Department of Finance and Management recommends an agreement be awarded to BOMAR Construction Company, Inc. in an amount up to $700,000.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a service agreement for the Pavement Replacement 2026 Program in the amount of $700,000.00 with BOMAR Construction Company, Inc.; and
WHEREAS, it is necessary to authorize a transfer of $194,555.00 and an expenditure up to $700,000.00 within the Construction Management Capital Improvements Bond Fund - Fund No. 7733; and
WHEREAS, it is necessary to authorize an amendment to the 2025 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a service agreement, with BOMAR Construction Company, Inc., for the Pavement Replacement 2026 Program, in an emergency manner in order to take advantage of the prime construction season, for the immediate preservation of the public Safety, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a service agreement, on behalf of the Office of Construction Management, with BOMAR Construction Company, Inc., for the Pavement Replacement 2026 Program, in an amount up to $700,000.00.
SECTION 2. That a transfer of $194,555.00 and expenditure of $700,000.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvements Bond Fund - Fund No. 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2025 Capital Improvements Budget is hereby amended, in the Construction Management Capital Improvements Bond Fund - Fund No. 7733, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.