Explanation
BACKGROUND: This ordinance authorizes the appropriation of $1,583,992 within the Special Income Tax Fund and the expenditure of $1,473,992 for the Finance and Management Department, Real Estate Management Office, for rent payments for various lease agreements benefitting the Departments of Public Safety and Development. The requests for the expenditure of the remainder of the appropriation will be will be made, as necessary, in subsequent ordinances for Council approval.
This ordinance authorizes the Finance and Management Director to expend funds for payment of rent for six (6) leases for the Departments of Public Safety and Development and a Memorandum of Understanding (MOU) between Public Safety and the Department of Public Utilities.
The expenditures authorized by this ordinance for the lease renewals and the MOU are itemized in the attached chart.
SEE ATTACHMENT
Fiscal Impact: This ordinance appropriates $1,583,992 from the Special Income Tax Fund for payment of various leases for the fiscal year 2012 and expends $1,473,992 for six (6) leases and one (1) Memorandum of Understanding from the Special Income Tax (Fund 430) in 2012.
Emergency Action: Emergency action is requested to provide funding to allow for timely payment of rents coinciding with the renewal dates for the leases as previously authorized by Council.
Title
To appropriate $1,583,992.00 within the Special Income Tax Fund for the Finance and Management Department, Real Estate Management Office; to authorize the Finance and Management Director to renew, extend, and make rent payments for various lease agreements for the lease of office and warehouse space for the Department of Public Safety and the lease of office space for the Department of Development; to authorize the expenditure of $1,473,992.00 from the Special Income Tax Fund; and to declare an emergency. ($1,583,992.00)
Body
WHEREAS, the Finance and Management Department, Real Estate Management Office, has the responsibility for managing various leases for City agencies, and
WHEREAS, funding for these leases for the Real Estate Management Office, though not appropriated, are provided for with within the Special Income Tax Fund for 2012, and
WHEREAS, the appropriation of funds for these lease agreements from the Special Income Tax Fund is necessary, and
WHEREAS, the Departments of Public Safety and Development request the funding and execution of these lease renewals and extensions, and
WHEREAS, it is necessary to authorize the Finance and Management Director to renew or extend said leases, and
WHEREAS, it is necessary to expend funds for: the fifth of twenty (20) one year lease terms of the lease with Columbus Downtown Development Corporation authorized by City Council Ordinance 1121-2007; the seventh year of a fifteen (15) year lease with Gideon Development Partners LLC authorized by City Council Ordinance 2212-2004 and assigned to King Lincoln Gateway LLC; and the seventh year of a fifteen (15) year lease with King Lincoln Gateway LLC authorized by City Council Ordinance 0690-2006; the second of six (6) one-year renewal terms with Lessor, LLC authorized by City Council Ordinance 0372-2010; and the third of four (4) one-year renewal terms with Agnes and Thomas Zanetos authorized by City Council Ordinance 0400-2009.
WHEREAS, it is necessary to expend funds for a Memorandum of Understanding between the Departments of Public Utilities and Finance and Management for the property used by the Department of Public Safety at 1250 Fairwood Avenue; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Real Estate Management Office, in that it is immediately necessary to authorize the Finance and Management Director to make rent payments for renewals of various lease agreements for the lease of office and warehouse space for the Departments of Public Safety and Development and to provide funding allowing for timely payment of rents coinciding with the renewal dates for the leases as previously authorized by Council to ensure that City operations continue uninterrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the appropriation of $1,583,992 or so much thereof that may be necessary, is hereby authorized and approved as follows:
Division: 45-51
Fund: 430
OCA Code: 430459
Object Level 1: 03
Object Level 3: 3301
Amount: $1,583,992
SECTION 2. That the monies appropriated in SECTION 1 shall be paid upon order of the Finance and Management Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the Finance and Management Director be and is hereby authorized to expend funds for the renewal of leases and an MOU per the attached chart identifying the lessor, location, use, and the 2012 cost.
SEE ATTACHMENT
SECTION 4. That the expenditure of $1,473,992, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-51
Fund: 430
OCA Code: 430459
Object Level 1: 03
Object Level 3: 3301
Amount: $1,473,992
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial record. The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.