Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Motorola Radio Equipment for the Division of Communication, the largest user to and including June 30, 2005. Formal bids were opened by the Purchasing Office on March 14, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA 000032JY) Contract FL000799, with Motorola, Inc. was established in accordance with bids received. Their contract compliance number is 36-1115800. This company is not listed on the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.
1. Amount of additional funds: The estimated annual expenditure for the contract is $3,000,000.00. The Division of Communication must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The Division of Communication is currently cooperating with various area public safety agencies to spend Federal Homeland Security grant funds on a timely fashion so as not to lose the funding.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The Division of Communication must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase of Motorola Radio Equipment with Motorola, Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL000799 at current prices and conditions to and including June 30, 2005, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide radio equipment this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Communications Division in that it is immediately necessary to extend FL000799 for an option to purchase Motorola Radio Equipment thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL000799 with Motorola, Inc. through and including June 30, 2005
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.