Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a construction contract and a professional engineering services contract modification in connection with the Bulen Avenue/Sycamore Street Sewer Replacement Project. The construction contract ($1,188,703.33) will be awarded to the Kokosing Construction Company, Inc.; and the professional engineering services contract modification ($102,907.36) will be executed with R. D. Zande & Associates, Inc., in order to provide construction administration and inspection services. This ordinance further authorizes an amendment to the 2003 Capital Improvements Budget in order to accommodate the subject expenditures.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two competitive bids that were received on June 11, 2003. These two bidders were the Kokosing Construction Company, Inc., and the Complete General Construction Company, Inc. Contract award is recommended to the lowest, best, responsive and responsible bidder, the Kokosing Construction Company, Inc.
3. PROFESSIONAL ENGINEERING SERVICES MOD. AWARD: This contract was established for purposes of providing construction inspection and administration services for sanitary sewer system projects, and as such it is a planned modification. The costs for this modification are consistent with the negotiated direct labor, overhead, and fixed fee rates established within the original contract. The contract amount including this modification is $722,907.36.
Title
To authorize the Director of Public Utilities to execute a construction contract with the Kokosing Construction Company, Inc., and a contract modification with R. D. Zande & Associates, Inc., for the Bulen Avenue/Sycamore Street Sewer Replacement Project, to authorize the appropriation and expenditure of $1,291,610.69 from the Ohio Water Pollution Control Loan Fund; to amend the 2003 Capital Improvements Budget; for the Division of Sewerage and Drainage, and to declare an emergency. ($1,291,610.69)
Body
WHEREAS, two competitive bids for the construction of the Bulen Avenue/Sycamore Street Sewer Replacement Project, was received on June 11, 2003, and
WHEREAS, the Division of Sewerage and Drainage has determined it necessary to modify an existing contract with R. D. Zande & Associates, Inc. in order to provide the construction administration and inspection services that are required for the successful completion of the aforementioned project; and
WHEREAS, the Ohio Water Development Authority approved a loan to the City of Columbus on July 31, 2003 in the amount of $1,497,368.69, identified as OWDA Loan No. CS392595-01; and
WHEREAS, it is immediately necessary for the City Council to both appropriate the proceeds from the aforementioned loan agreement; to authorize the expenditure of funds from the Ohio Water Pollution Control Loan Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that is immediately necessary to authorize the Director of Public Utilities to award and execute a construction contract; to execute a professional engineering services contract modification; that are necessary to allow the immediate commencement of this sewer rehabilitation project in order to ensure the continued operation of this vital sanitary sewer infrastructure; and to amend the 2003 Capital Improvements Budget; thereby preserving the public health, peace and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the proceeds from the Ohio Water Development Authority Loan No. CS392595-01, for the Bulen Avenue/Sycamore Street Sewer Replacement Project; and funds from the unappropriated monies in Fund 666, the amount of $1,291,610.69 that includes funding for the cost of construction and construction inspection services, is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Fund No. 666; Object Level Three 6630; OCA Code 666632; Project Account 650632.
Section 2. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for the construction of the Bulen Avenue/Sycamore Street Sewer Replacement Project, with the lowest, best, responsive and responsible bidder, Kokosing Construction Company, Inc., 886 McKinley Avenue, Columbus, Ohio 43222, in the amount of $1,188,703.33 in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage.
Section 3. That the Director of Public Utilities be, and hereby is, authorized to execute a professional engineering services contract modification with R. D. Zande & Associates, Inc., 1237 Dublin Road, Columbus, Ohio 43215, in the amount of $102,907.36, for construction administration and inspection services, in accordance with the terms and conditions of the contract modification agreement on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 4. That for the purpose of paying the cost of construction contract, together with the professional engineering services contract modification, the expenditure of $1,291,610.69, or as much thereof as may be needed, is hereby authorized from the Ohio Water Pollution Control Loan Fund No. 666; Division 60-05; Project 650632; OCA Code 666632:
Kokosing Construction Company, Inc.; $1,188,703.33; Object Level 3 No. 6630
R. D. Zande & Assoc., Inc.; $102,907.36; Object Level 3 No. 6676
Section 5. That the 2003 Capital Improvements Budget Ordinance No. 1943-2003 is hereby amended as follows, in order to provide sufficient budget authority for the execution of the capital improvements project expenditures delineated within Section 4 herein:
CURRENT:
650014-Sanitary Sewer Construction-$356,721.00
650632-Bulen Ave./Sycamore St. Sewer Replacement-$1,196,000.00
AMENDED TO:
650014-Sanitary Sewer Construction-$261,110.31; reduction of $95,610.69
650632-Bulen Ave./Sycamore St. Sewer Replacement-$1,291,610.69
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.