City of Columbus - File #: 0710-2006

• File #: 0710-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/29/2006
• In control: Safety Committee
• On agenda: 4/24/2006
• Final action: 4/27/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Motorola, Inc, to purchase portable and mobile radios and associated accessories for the Divisions of Police and Fire, to authorize the expenditure of $824,605.00, and to declare an emergency.

Date	Ver.	Action By	Action	Result
4/27/2006	1	ACTING CITY CLERK	Attest
4/26/2006	1	MAYOR	Signed
4/24/2006	1	Columbus City Council	Approved	Pass
4/24/2006	1	COUNCIL PRESIDENT	Signed
4/11/2006	1	CITY ATTORNEY	Reviewed and Approved
4/11/2006	1	Safety Drafter	Sent to Clerk's Office for Council
4/6/2006	1	Auditor Reviewer	Reviewed and Approved
4/6/2006	1	CITY AUDITOR	Reviewed and Approved
4/6/2006	1	Safety Drafter	Sent for Approval
4/5/2006	1	Safety Drafter	Sent for Approval
4/4/2006	1	Finance Reviewer	Reviewed and Approved
4/4/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/3/2006	1	Safety Drafter	Sent for Approval
3/31/2006	1	Safety Drafter	Sent for Approval
3/30/2006	1	Safety Reviewer	Reviewed and Approved
3/30/2006	1	Safety Reviewer	Reviewed and Approved
3/30/2006	1	SAFETY DIRECTOR	Reviewed and Approved
3/30/2006	1	Safety Drafter	Sent for Approval
3/30/2006	1	EBOCO Reviewer	Reviewed and Approved
3/30/2006	1	ODI DIRECTOR	Reviewed and Approved
3/29/2006	1	Safety Drafter	Sent for Approval
3/29/2006	1	Safety Reviewer	Reviewed and Approved
3/29/2006	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND:  This ordinance authorizes the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Motorola, Inc., to purchase portable and mobile radios and associated accessories to enhance the daily activities and to provide safety to those first responders in the Divisions of Police and Fire.

FISCAL IMPACT: Funds from this purchase are from the Public Safety Voted 2004 Bond Funds. A total of $1.79 million was sold in the 2005 Bond Sale for Police and Fire Communication equipment.

BID INFORMATION:  The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), bid #SA001724, and set up a UTC FL002852.

CONTRACT COMPLIANCE:                       Motorola, Inc.                                          361115800

Title

To authorize the Director of Finance and Management to establish a purchase order with Motorola, Inc, to purchase portable and mobile radios and associated accessories for the Divisions of Police and Fire, to authorize the expenditure of $824,605.00, and to declare an emergency.

Body

WHEREAS, The Purchasing Office has set up a UTC FL002852 for the purchase of  portable and mobile radios and accessories: and,

WHEREAS, the purchase and maintenance of the Police and Fire Communications system is the responsibility of the Division of Support Services; and,

WHEREAS, the Division of Support Services has a need to purchase portable and mobile radios and associated accessories to enhance the daily activities and to provide safety to those first responders in the Divisions of Police and Fire.

WHEREAS, Motorola, Inc., met the Divisions of Police and Fire's operational and functionality needs; and,

WHEREAS, An emergency exists in the daily operations of the Division of Support Services, in that savings of $400 per radio will be realized if radios are shipped by June 2006 and in order to preserve the public peace, health, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1.  That the Department of Finance and Management has set up a UTC FL002852 to purchase portable and mobile radios and accessories.

Section 2.  That the Director of Finance and Management  be and is hereby authorized to establish a purchase order with Motorola, Inc. to purchase portable and mobile radios and accessories from UTC FL002852.

Section 3. That this agreement is made in accordance with the provision of Section 329.06(a) of the Columbus City Code.

Section 4.  That for the purpose stated in Section 1 hereof, the purchase be allowed:

DIVISION                     FUND                                          PROJECT                      OCA                          OBJ LEVEL          AMOUNT

3002                                          701                                          320001                     642629                     6644                $344,605.00

3002                701                  320004            320004            6644                $480,000.00

Section 5.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approved nor vetoes the same.