Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sodium Chloride with Cargill, Inc. The Division of Water is the primary user of Hi-Grade Sodium Chloride used as an Ion exchange agent for potable water at the Dublin Road Water Treatment Plant. The term of the proposed option contract would be approximately one year, expiring July 31, 2020, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code 329 relating to competitive bidding, (Request for Quotation No. RFQ011284). The Purchasing Office opened formal bids on March 21, 2019. One (1) bid was received. The specifications originally requested a two (2) year contract but the vendor specified a one year contract in their response, which now requires a waiver to accept the change in contract term.
The Purchasing Office is recommending award to lowest, responsible and best bidder as follows:
Cargill, Inc., CC# 007812 expires 10/6/2019, All Items, $1.00
Total Estimated Annual Expenditure: $360,000, Division of Water, sole user.
This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sodium Chloride with Cargill, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to waive the provisions of competitive bidding. ($1.00)
Body
WHEREAS, the Sodium Chloride UTC will provide for the purchase of Hi-grade sodium chloride used as an ion exchange agent for potable water at Dublin Rd. Water Plant; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 21, 2019; and
WHEREAS, the sole bidder changed the term of the contract from two years to one year, requiring a waiver in order to accept the change in contract term; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sodium Chloride; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Sodium Chloride in accordance with Request for Quotation RFQ011284 for a term of approximately one year, expiring July 31, 2020, with the option to renew for one (1) additional year, as follows:
Cargill, Inc., All Items, $1.00
SECTION 2. This Council finds it is in the best interest of the City of Columbus to waive the relevant provisions of Columbus City Code Section 329 to permit the aforementioned purchase.
SECTION 3. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.