Explanation
BACKGROUND: For the option to purchase Small Tools for the Purchasing Office, the largest user. The term of the proposed option contracts will be two years with an option to renew for one (1) additional year if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000401BGB). Two hundred fifty (MAJ:242, MBE:5, FBE:3) bids solicited; thirteen (MAJ:13) bids received.
The Purchasing Office is recommending award of contracts to the low bidders:
Central Ohio Power Tool, Inc., MAJ, CC#31-1077158, $60,000.00
National Diamond, Inc., MAJ, CC#65-0335316, $20,000.00
Edco Tool and Supply, MAJ, CC#34-1040573, $150,000.00
Scott Cable Communications, Inc., MAJ, CC#11-2757555, $25,000.00
Hertz Equipment Rental Corporation, MAJ, CC#13-6174127, $45,000.00
Genuine Parts Company/NAPA, MAJ, CC#58-0254510, $35,000.00
Goss Supply Company, MAJ, CC#31-4378081, $20,000.00
Total Estimated Annual Expenditure: $335,000.00
Since additional legislation will most likely be necessary for any division to purchase off these option contracts, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. Each agency will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into seven contracts for an option to purchase Small Tools with Central Ohio Power Tool, Inc., National Diamond, Inc., Edco Tool and Supply, Scott Cable Communications, Inc., Hertz Equipment Rental Corporation, Genuine Parts Company/NAPA, and Goss Supply Company, to authorize the expenditure of seven dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($7.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 6, 2003 and selected the lowest bids; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into seven contracts for an option to purchase Small Tools, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into seven contracts for an option to purchase Small Tools in accordance with Solicitation No. SA000401BGB as follows:
Central Ohio Power Tool, Inc.
Primary Award: Items 7 Blackhawk, 8 Bosch, 9 Chicago Pneumatic, 23 Ingersoll-Ran, 40 Skill, Power Team, Hougen, Nordo and Clore Automotive.
Secondary Award: Item 28 Lincoln
National Diamond, Inc.
Primary Award: Item 33 National Diamond
Edco Tool and Supply
Primary Award: Items 2 Allison, 4 Ames, 5 Arrow,
6 Black & Decker, 10 Clark, 13 Crosby, 14 Dayton, 15 DeWalt, 17 Enerpac, 18 Goldblatt,
19 Greenlee, 20 Hilti, 21 Humphrey, 22 Igloo, 24 Jurgeson, 25 Kennedy, 28 Lincoln, 31 Matco, 32 Milwaukee, 34 OTC, 35 Plews, 36 Porter-Cable, 39 Shop-Vac, 40 Skill, 41 Snap-On, 42 Stanley-Proto, 43 Star, 44 Thermos, 47 True Temper, 47 Weatherhead, 48 Walton, and add-on manufacturers, Bandit, Metabo Power Tool, Liftall, MK Morse and National Twist Drill
Secondary Award: Item 1 Allenmite, 3 American Power Pull, 7 Blackhawk, 8 Bosch, 11 Coffing, 12 Cooper Group, 23 Ingersoll-Rand, 27 Knaack, 29 Little Mule, 30 Marshalltown, 38 Safe-T-Way, and #46 Union Fork and Hoe
Scott Cable Communications, Inc.
Primary Award: Item 26 Klein Tools
Secondary Award: Items 5 Arrow, 6 Black and Decker, 10 Clark, 14 Dayton, 18 Goldblatt, 24 Jurgeson, 25 Kennedy, 27 Knaack Tools, 35 Plews, 41 Snap-On, and 42 Stanley-Proto
Hertz Equipment Rental Corporation
Primary Award: Items 8 Bosch, 11 Coffing, 27 Knaack, 29 Little Mule, 38 Safe-T-Way, 40 Skill, 45 True Temper, and add-on manufacturers Wright Tools, Rubbermaid, Rowl/Powers, Channel Lock, Vise Grip, Justrite and Baur Ladders
Secondary Award: Items 4 Ames, 13 Crosby, 15 DeWalt, 16 Eagle, 19 Greenlee, 26, Klein, 32 Milwaukee, 36 Porter-Cable, 37 Rigid, and 46 Union Fork & Hoe
Genuine Parts Company/NAPA
Primary Award: Add on NAPA Tools & Equipment
Goss Supply Company
Primary Award: Items 1 Allenmite, 3 American Power Pull, 12 Cooper Group, 16 Eagle, 30 Marshalltown, 37 Rigid, 46 Union Fork & Hoe,and add-on manufacturers, COA Canvas Tarps, Goss Tarps, R & M, Red Head, Simplex, Stabila Levels, Starrett, Unicord, and Waterloo.
Secondary Award: Items 9 Chicago Pneumatic, 17 Enerpac, 22 Igloo, 31 Matco, 39 Shop-Vac, and 48 Wilton
SECTION 2. That the expenditure of $7.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-516, Object Level 3: 2270, OCA: 451120, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.