Explanation
BACKGROUND: This legislation amends ordinance 0086-2012, which passed City Council February 15, 2012. Ordinance 0086-2012 established purchase orders with various vendors for the provisions of automotive parts, supplies and services for the Fleet Management Division from Universal Term Contracts ("UTC's"). One of the vendors listed on this ordinance is Genuine Auto Parts/NAPA, with a contract expiration date of 06/30/2012.
With the impending contract expiration, Solicitation SA004414 was issued and was closed on June 7, 2012. This formal bid, for aftermarket vehicle parts, has been reviewed by the Purchasing Division and has been recommended for award to Genuine Auto Parts/NAPA. The ordinance number for the authorization of this award is 1362-2012.
This ordinance seeks to add the new NAPA contract for aftermarket auto parts to the original ordinance (0086-2012), thereby granting the Fleet Management Division spending authority from the auditor's certificate established pursuant to Ordinance 0086-2012. The auditor certificate number is AC033246-001. The current balance on this certificate is $880,000.00
FISCAL IMPACT: This ordinance does not require any additional spending authority, only the use of an established auditor's certificate pursuant to the award of a new Universal Term Contract with Genuine Auto Parts/NAPA.
Contract compliance number is 58-0254510 which expires 11/28/2013.
Emergency action is requested as there is an immediate need to continue to purchase aftermarket auto parts for use on City vehicles and supply uninterrupted service which effects daily operations.
Title
To amend Ordinance 0086-2012, which passed on February 15, 2012 to include a new contract with Genuine Auto Parts/NAPA under a pending UTC for the Fleet Management Division; to authorize the Finance and Management Director to establish a blanket purchase order; and to declare an emergency. ($0.00)
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Body
WHEREAS, it is necessary to purchase aftermarket auto parts for various City vehicles in the daily operations of the Fleet Management Division; and
WHEREAS, the current contract with Genuine Auto Parts/NAPA expires June 30, 2012 and Solicitation SA004414 will establish a new universal term contract for aftermarket auto parts; and
WHEREAS,Solicitation SA004414 closed on June 7, 2012 at 11:00 am and the Purchasing Division will award the new aftermarket auto parts contract to Genuine Auto Parts/NAPA; and
WHEREAS, this ordinance authorizes the Fleet Management Division to use funding established pursuant to Ordinance 0086-2012 [AC 033246] for the purpose of purchasing aftermarket auto parts from Genuine Auto Parts/NAPA. This auditor's certificate has an available balance of $880,000; and
WHEREAS, an emergency exists in the usual daily operations of the Fleet Management Division that it it immediately necessary to be able to purchase aftermarket auto parts for use in the vehicles in the City fleet including Police, Fire and Refuse Collection thereby preserving the public health,peace property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That ordinance 0086-2012, passed February 15, 2012, is hereby amended to include the new aftermarket auto parts contract with Genuine Auto parts/NAPA, established via Solicitation SA004414.
SECTION 2.That the Finance and Management Director is authorized to establish a blanket purchase order with Genuine Auto parts from AC0033246 for aftermarket auto parts.
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management , and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.