Explanation
The Transportation Division is undertaking the Williams Road Improvement project. This project is being designed to improve the grade separation between the roadway surface on Williams Road and the bottom of the overhead railroad bridge between the project limits of Groveport Road and Lockbourne Parkway. The project is intended to improve this clearance to permit the passage of taller truck traffic and to construct a pump station for drainage of the accumulated storm water on the roadway beneath the overpass.
This legislation authorizes a modification to the design contract with Dynotec, Incorporated. The contract modification is necessary to compensate this consultant for additional work arising from City standards. Revised locations of Raised Pavement Markers based on current guidelines are being incorporated in the plans. Pavement and planning details with finished grade profiles and associated quantities are being added to the scope of the design during the review process.
This modification is an addition to the original scope of services but is a continuation of the existing work being performed and it would not be practical to contract with a different consultant.
The current hourly rate, overhead rate and percentage of profit that were negotiated at the beginning of this project were used to determine the amount of this modification. Dynotec, Incorporated, contract compliance #31-1319961 (expires September 23, 2008), was selected in 1996 in accordance with City Code Chapter 329 for awarding professional service contracts.
The original contract amount was $128,388.00. This modification totals $12,100.00. The total of all modifications is $49,354.00. The contract amount including all modifications is $177,742.00.
Fiscal Impact: Funds for this contract modification are not budgeted per se but have been identified and are available from the cancellation of $229,513.81 from an old construction contract (EL031299-002) that has been completed and for which the funds are no longer needed. This ordinance transfers funds as appropriate between projects within the 1995, 1999, 2004 Voted Streets and Highways Fund.
Emergency action is requested for immediate modification of the design contract for the earliest possible completion of the design to stay on schedule for construction and preserve the safety and welfare of the public. Construction may proceed in 2007 and is estimated to cost $1.3 million with some costs being paid by the Sewerage and Drainage Division.
Title
To authorize the transfer of $12,100.00 between projects within the 1995, 1999, 2004 Voted Streets and Highways Fund; to authorize the Public Service Director to modify and increase the Williams Road Improvement project design contract with Dynotec, Incorporated, for the Transportation Division; to authorize the expenditure of $12,100.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($12,100.00)
Body
WHEREAS, Contract No. EA 517594 for the Williams Road Improvement project was authorized by Ordinance 1381-1996, passed May 16, 1996, executed and approved by the City Attorney August 28, 1996; and
WHEREAS, it is necessary to modify this contract to increase the scope of services per the consultant's letter dated October 24, 2005; and
WHEREAS, funds for this contract modification are not budgeted per se but have been identified and are available from the cancellation of $229,513.81 from an old construction contract (EL031299-002) that has been completed and for which the funds are no longer needed; and
WHEREAS, this ordinance transfers funds as appropriate between projects within the 1995, 1999, 2004 Voted Streets and Highways Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $12,100.00 between projects within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, as follows:
TRANSFER FROM:
Project Number / Project / Object Level One/Object Level Three Codes / OCA Code
530282 / Resurfacing / 06/6600 / 644385
Total Transfer From: $12,100.00
TRANSFER TO:
Project Number / Project / Object Level One/Object Level Three Codes / OCA Code
530161 / Roadway Improvements / 06/6682 / 644385
Total Transfer To: $12,100.00
SECTION 2. That the Public Service Director be and is hereby authorized to modify and increase Contract No. EA 517594 with Dynotec, Incorporated, by $12,100.00 to complete the design, construction plans and permits for the Williams Road Improvement project in accordance with the plans on file in the office of the Public Service Director.
SECTION 3. That for the purpose of paying the cost thereof, the sum of $12,100.00 or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 644385 and Project 530161.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.