Explanation
1. BACKGROUND:
To authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises Inc. for the purchase of three (3) bush chippers. This equipment will be used by the Division of Infrastructure Management to clear debris from the public right of way.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ010170). Seventeen (17) registered vendors were solicited and two (2) bids were received. After reviewing the bids, the Division of Infrastructure recommends an award be made to Bobcat Enterprises Inc. in the amount of $168,254.40 as the lowest, responsive, responsible and best bidder.
Company Name Bid Amount City/State Majority/MBE/FBE
Bobcat Enterprises Inc. $168,254.40 Hamilton/OH Majority
Morbark LLC $179,475.00 Winn/MI Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Bobcat Enterprises Inc.
2. CONTRACT COMPLIANCE:
Bobcat Enterprises Inc. contract compliance number is CC004399 and expires 6/21/2020.
3. FISCAL IMPACT: Funding for this equipment was budgeted and is available with the Street and Highway Bonds Fund (Fund 7704).
Title
To authorize the Director of Finance and Management to establish a contract with Bobcat Enterprises Inc. for the purchase of three bush chippers for the Division of Infrastructure Management; and to authorize the expenditure of $168,254.40 from the Street and Highway Bonds Fund. ($168,254.40)
Body
WHEREAS, the Purchasing Office opened formal bids on September 13, 2018 for the purchase of brush chippers; and
WHEREAS, the Division of Infrastructure Management recommends an award be made to the lowest, responsive, responsible and best bidder, Bobcat Enterprises Inc. and
WHEREAS, the chippers will be used to clear debris in the public right of way; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises Inc., for the bush chippers in the amount of up to $168,254.40; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Service to authorize the Director of Finance and Management to enter into a contract with Bobcat Enterprises Inc., in accordance with the terms, conditions and specifications of Solicitation Number: RFQ010170 on file in the Purchasing Office; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Bobcat Enterprises Inc. for the purchase of brush chippers for the Division of Infrastructure Management in accordance with RFQ010170 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $168,254.40 or as much thereof as may be needed is hereby authorized in Fund 7704, the Street and Highway Bonds Fund, Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.