Explanation
Background:
Bids were received by the Recreation and Parks Department on May 5, 2009 for the Alkire Woods Park Development Project, as follows:
Status Amount
M&D Blacktop Sealing Majority $136,260.00
Builderscape, Inc. Majority $142,713.00
At Grade, Inc. Majority $161,052.00
Columbus Asphalt Paving Majority $163,800.00
Downing Construction Majority $164,800.00
Dumar Hunston Majority $169,950.00
Central Ohio Building Co. Majority $179,720.00
WB Republic Builders Majority $185,000.00
Mid-West Landscape Majority $199,035.00
McDaniels Construction MBE $265,288.00
Project Contingency to be included in the legislation, $13,740.00, for project contingency.
The work for which proposals were invited consists of clearing, grubbing, & seeding, the installation of concrete & asphalt paths, a shelter house, site furnishings, a new playground & safety surfacing, and landscaping.
The Contract Compliance Number for Pavement Protectors dba M&D Blacktop Sealing is #311131599. Contract compliant through: 06/02/2010
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors dba M&D Blacktop Sealing for the Alkire Woods Park Development Project, to authorize the expenditure of $150,000.00 from the Recreation and Parks Special Purpose Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on May 5, 2009, and the contract for the Alkire Woods Park Development Project was awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department, in that it is immediately necessary to enter into contract so project can begin immediately to allow for completion during the current construction season, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with M & D Blacktop Sealing for the Alkire Woods Park Development Project in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the expenditure of $150,000.00, or so much thereof as may be necessary, be and is hereby authorized from: Special Purpose Fund No: 223 / Dept: 51-01 / Subfund: 025 / Object Level 3: 6621 / OCA Code: 511220.
Section 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $13,740.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.