Explanation
BACKGROUND
The Division of Planning and Operations is in need of equipment for day to day operations, including lawn mowers and wheel loaders. To accomplish the Purchasing Office did two separate bids for these pieces of equipment:
Propane Mowers
Bids were advertised in the City Bulletin for propane riding lawn mowers and were received by the Purchasing Office on June 21, 2012 for Bid SA004435. This bid was done for both the Division of Planning and Operations and the Department of Parks and Recreation. The Division of Planing and Operations requested two (2) propane lawn mowers to be purchased.
Two bidders were deemed lowest, responsive, responsible and best bidders; Buckeye Power Sales (31-4365080) and Taylor and Sons Equipment Co. (31-0798962). Award will be one propane riding lawn mower to each vendor.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against either company.
The estimated expenditure for this purchase is $22,570.80
Wheel Loaders
Bids were advertised in the City Bulletin for three (3) John Deere wheel loaders and were received by the Purchasing Office on October 18, 2012 for Bid SA004615. Two bids were received:
Company Equipment Extended Cost Status
Nortrax-Great Lakes Inc. (3) JD Wheel Loaders 544K $412,368.00 Majority
(MurphyTractor & Equipment Company)
(Columbus, OH)
Buck & Knobby Equipment Co., Inc. (3) JD Wheel Loaders 544K $427,170.00 Majority
(Ottawa Lake, MI)
The bids were reviewed based on meeting specifications and overall cost proposals. After a review of the bids, the Department of Public Service recommends an award be made to Nortrax-Great Lakes Inc. (31-1160782) as the lowest, responsive and responsible and best bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Nortrax-Great Lakes Inc.
The estimated expenditure for this purchase is $412,368.00
The total expenditure for this legislation is $434,938.80
CONTRACT COMPLIANCE INFORMATION
Buckeye Power Sales' contract compliance number is 31-4365080 and expires 01/04/14.
Taylor and Sons Equipment Company's contract compliance number is 31-0798962 and expires 10/26/2014.
Nortrax-Great Lakes Inc.'s contract compliance number is 31-1160782 and expires 09/13/2014.
EMERGENCY DESIGNATION
Emergency action is requested to make this equipment available at the earliest possible time to meet the needs of the Division of Planning and Operations daily activity.
FISCAL IMPACT
Funding for these purchases is budgeted within the 2012 C.I.B. The cost of this purchase is $434,938.80
Title
To authorize the Director of Finance and Management to enter into contracts for the purchase of one (1) propane lawn mower from Buckeye Power Sales, one (1) propane lawn mower from Taylor and Sons Equipment Co., and three (3) John Deere Wheel Loaders from Nortrax-Great Lakes Inc. for the Division of Planning and Operations; to authorize the expenditure of $434,938.80 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($434,938.80)
Body
WHEREAS, the Division of Planning and Operations is in need of two (2) propane riding lawn mowers and three (3) wheel loaders, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division, and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense; and
WHEREAS, emergency action is requested to make this equipment available for the Division of Planning and Operations at the earliest possible time; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish three separate purchase orders as follows:
Buckeye Power Sales - One (1) Propane Riding Lawn Mower w/ requested options
PO Box 489
Blacklick, OH 43004
Amount: $11,285.40
Taylor and Sons Equipment Co. - One (1) Propane Riding Lawn Mower w/ requested options
630 W. Waterloo St.
Canal Winchester, OH 43110
Amount: $11,285.40
Nortrax-Great Lakes Inc. - Three (3) John Deere Wheel Loaders
2121 Walcutt Rd.
Columbus, OH 43228
Amount: $412,368.00
SECTION 2. That the sum of $434,938.80 or so much thereof as may be needed is hereby authorized to be expended from Streets and Highways G.O. Bonds Fund, number 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $434,938.80
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.