Explanation
TO THE HONORABLE MEMBERS OF CITY COUNCIL:
The Franklin County Municipal Court Judges originally purchased security equipment in 1997 for the first and sixth floor lobbies, 375 S. High Street. We have maintained this same basic equipment since 1997 with the exception of the purchase of one X-ray machine and one Magnetometer/Metal Detector in 2003. The court desires to engage in a three-year ( $1.00 Buyout) lease for new equipment which consists of three X-ray machines, and six Magnetometers/Metal Detectors, with the original provider and maintainer of the present equipment, L-3 Communications. This annual expenditure of $56,836.20 for the next three years, would come from the Municipal Court Special Revenue Fund, Fund No. 226.
The Franklin County Municipal Court Judges desire to lease this needed equipment from L-3 Communications--Security & Detection Systems ( formerly Perkin Elmer Detection Systems, and formerly EG & G Astrophysics, Inc., original supplying vendor in 1997), through Ohio State Schedule Index #STS-846, Schedule #776846E, (expires July 31, 2006). This vendor is the original manufacturer of all current security equipment located at the Municipal Court Building, 375 S. High Street,, and also provides all in-house maintenance of said equipment. Franklin County Public Facilities Management also contracts and maintains security equipment from L-3 Communications located directly next door at the Franklin County Courthouse, 373 S. High Street, and the Hall of Justice Building, 369 S. High Street. The Court advocates utilization of the same vendor, and use of identical security equipment because of obvious emergency service/maintenance advantages, and the potential temporary borrowing of identical back-up X-ray and Magnetometer/Metal Detector units.
L-3 COMMUNICATIONS-SECURITY & DETECTION SYSTEMS, FEDERAL
ID. NO. 04-3054475
EMERGENCY ACTION is requested in order to expedite the lengthy process and ultimate shipment of new equipment considering the vast majority of the present equipment is seven years old, thus requiring more maintenance.
FISCAL IMPACT: $56,836.20 has been allocated within our 2004 Special Projects Fund for the expenditure.
Title
To authorize the Franklin County Municipal Court Judges, through the Administrative/Presiding Judge, to enter into the first year of a three- year lease contract for security screening equipment with L-3 Communications-Security & Detection Systems, in accordance with the terms and conditions of the statewide contract; to authorize the expenditure of $56,836.20 from the Municipal Court Special Projects Fund, and to declare an emergency ($56,836.20).
Body
WHEREAS, the Franklin County Municipal Court Judges have a moral obligation and civic responsibility to provide for the citizens of this county, and for the tenants of the Municipal Court Building, the most current and state of the art security screening equipment available, for a preferred every three year period; and
WHEREAS, the State of Ohio has established a contract with L-3 Communications-Security & Detection Systems for the lease/purchase of security screening equipment; and
WHEREAS, the State of Ohio permits political subdivisions to lease/purchase equipment from State-wide contracts; and
WHEREAS, all prior security screening equipment purchases were ascertained from this vendor, in addition to the annual maintenance , and the Judges of this Court advocate utilization of this vendor who also provides the identical security screening equipment to Franklin County Public Facilities Management county-wide, specifically at adjoining locations in buildings at 369 and 373 S. High Street; and
WHEREAS, Columbus City Council has authorized City agencies to make such purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Franklin County Municipal Court in that it is immediately necessary to enter into said contract to lease security screening equipment in order to expedite the lengthy process and ultimate shipping of said equipment considering the vast majority of the present equipment is seven years old, thus requiring more maintenance, for the preservation of the public health, peace, safety, and welfare; now therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Franklin County Municipal Court Judges, through the Administrative/Presiding Judge, be and is hereby authorized to enter into the first year of a three-year contract between the Judges and L-3 Communications-Security & Detection Systems, for security screening equipment, in accordance with the terms and conditions of the statewide contract.
SECTION 2. That the expenditure of $56,836.20, or so much as may be necessary, be and is hereby authorized from the Franklin County Municipal Court Judges, Municipal Court Special Projects Fund, Fund No. 226, Department No. 25-01, OCA Code 226001, Object Level One 03, Object Level Three 3303, to pay the costs thereof.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.