Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into agreements for General Engineering Services for the Water Distribution Group with Stantec Consulting Services, Inc. (Contract No. 2007) and HDR Engineering, Inc. (Contract No. 2008), each in the amount of $250,000.00, for 2013 through 2015.
These agreements will establish a "blanket" type of service agreement to augment existing engineering personnel within the Water Distribution Group, on an as-authorized, as-needed basis. Work consists of investigations, inspections and evaluations of existing conditions, surveying, geotechnical investigations, report preparation, easement preparation, preparation of drawings and specifications, maintenance of traffic plans, preparing bid and construction contract documents, services during construction, and preparation of record plan drawings.
Since services are used on an as-needed basis, two consulting firms are selected in the event that a firm cannot perform the expedited services that are required for our assignments.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: These agreements will allow the Division to perform miscellaneous engineering tasks on an as-needed basis. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
3. BID INFORMATION: The selection of the firms providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. competence, 2. quality and feasibility of the offeror's technical proposal, 3. offeror's workload/availability and 4. environmentally preferable offeror. The Division also scored on Project Approach and use of a Local Work Force.
A hybrid of Requests for Statements of Qualification (RFSQ's) and Requests for Proposals (RFP's) were received on August 24, 2012 from: American Structurepoint, EMH&T, Floyd Browne Group, GRW Engineers, HDR Engineering, Jones Stuckey Ltd., Korda / Nemeth Engineering, Leslie E. Thompson P.E., Mannik & Smith Group, M-E Companies, MS Consultants, Prime Engineering Inc., Ribway Engineering Group, Stantec Consulting Services, URS Corporation-Ohio, and W.E. Stilson Consulting Group.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that agreements be awarded to Stantec Consulting Services, Inc. and HDR Engineering, Inc.
4. CONTRACT COMPLIANCE INFO:
Stantec Consulting Services, Inc.: 11-2167170, expires 12/21/13, Majority
HDR Engineering, Inc.: 47-0680568, expires 9/10/14, Majority
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc. and HDR Engineering, Inc.
5. FUTURE MODIFICATIONS: The Division anticipates requesting additional appropriations to the agreements during the 2013 - 2015 fiscal periods, with the approval of modifications by City Council, to fulfill its planned needs during this period.
6. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, and the Water Super Build America Bonds Fund will be necessary, as well as an amendment to the 2012 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into General Engineering Services agreements with Stantec Consulting Services, Inc. and HDR Engineering, Inc.; for the Division of Power and Water's Water Distribution Group; to authorize a transfer and expenditure up to $500,000.00 from the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, and the Water Super Build America Bonds Fund; and to amend the 2012 Capital Improvements Budget. ($500,000.00)
Body
WHEREAS, technical proposals for General Engineering Services - Water Distribution Group were received on August 24, 2012; and
WHEREAS, two consulting firms are selected in case the first consultant cannot perform the expedited services that are required for assignments; and
WHEREAS, these are three-year agreements and the Division of Power and Water (Water) anticipates requesting additional appropriations to the agreements during the 2013 - 2015 fiscal periods, with the approval of modifications by City Council; and
WHEREAS, the Department of Public Utilities recommends that agreements be awarded to Stantec Consulting Services, Inc. and HDR Engineering, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, and the Water Super Build America Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into agreements for General Engineering Services, for the Water Distribution Group, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into agreements for General Engineering Services, for the Water Distribution Group, with the most responsive, responsible, and best bidders: Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, OH 43204 and HDR Engineering, Inc., 2800 Corporate Exchange Drive, Suite 270, Columbus, OH 43231; each in the amount of $250,000.00; in accordance with the terms and conditions of the agreements on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $39,363.61 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690265-100000 (carryover) | HCWP RWL | 690265 | -$32,836.11
606 | 690370-100000 (carryover) | Upground Reservoir | 606370 | -$6,527.50
606 | 690528-100000 (carryover) | GES-Distrib. Grp | 606528 | +$39,363.61
SECTION 3. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Power and Water
Dept./Div. No.: 60-09
OL3: 6677
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
609 | Water Build America Bonds Fund | 609999-100000 (carryover) | Unallocated Balance Fund 609 | 609999 | $7,225.28
610 | Water Super Build America Bonds Fund | 610999-100000 (carryover) | Unallocated Balance Fund 610 | 610999 | $20,151.47
SECTION 4. That the City Auditor is hereby authorized to transfer $216,439.63 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 609999-100000 (carryover) | Unallocated Balance-609 | 609999 | -$7,225.28
609 | 690483-100000 (carryover) | Chatterton 30" WM | 609483 | -$209,214.35
609 | 690528-100000 (carryover) | GES-Distrib. Grp | 609528 | +$216,439.63
SECTION 5. That the City Auditor is hereby authorized to transfer $244,196.76 within the Department of Public Utilities, Division of Power and Water, Water Super Build America Bonds Fund, Fund No. 610, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
610 | 610999-100000 (carryover) | Unallocated Balance-610 | 610999 | -$20,151.47
610 | 690331-100002 (carryover) | HCWP Lag. 3 Sldg Rmvl | 613312 | -$224,000.00
610 | 690488-100000 (carryover) | PAWP Trmt Upgrades | 610488 | -$45.29
610 | 690528-100000 (carryover) | GES-Distrib. Grp | 610528 | +$244,196.76
SECTION 6. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690265-100000 (carryover) | HCWP RWL | $0 | $32,837 | +$32,837
(establish authority to match cash)
606 | 690265-100000 (carryover) | HCWP RWL | $32,837 | $0 | -$32,837
606 | 690370-100000 (carryover) | Upground Reservoir | $4,069,400 | $4,158,278 | +$88,878
(establish authority to match cash)
606 | 690370-100000 (carryover) | Upground Reservoir | $4,158,278 | $4,151,750 | -$6,528
606 | 690528-100000 (carryover) | GES-Distrib. Grp | $0 | $39,365 | +$39,365
609 | 609999-100000 (carryover) | Unallocated Balance-609 | $0 | $7,226 | +$7,226
(establish authority to match cash)
609 | 609999-100000 (carryover) | Unallocated Balance-609 | $7,226 | $0 | -$7,226
609 | 690483-100000 (carryover) | Chatterton 30" WM | $209,214 | $209,215 | +$1
(establish authority to match cash)
609 | 690483-100000 (carryover) | Chatterton 30" WM | $209,215 | $0 | -$209,215
609 | 690528-100000 (carryover) | GES-Distrib. Grp | $0 | $216,441 | +$216,441
610 | 610999-100000 (carryover) | Unallocated Balance-610 | $0 | $20,152 | +$20,152
(establish authority to match cash)
610 | 610999-100000 (carryover) | Unallocated Balance-610 | $20,152 | $0 | -$20,152
610 | 690331-100002 (carryover) | HCWP Lag. 3 Sldg Rmvl | $0 | $224,000 | +$224,000
(establish authority to match cash)
610 | 690331-100002 (carryover) | HCWP Lag. 3 Sldg Rmvl | $224,000 | $0 | -$224,000
610 | 690488-100000 (carryover) | PAWP Trmt Upgrades | $131,490 | $131,536 | +$46
(establish authority to match cash)
610 | 690488-100000 (carryover) | PAWP Trmt Upgrades | $131,536 | $131,490 | -$46
610 | 690528-100000 (carryover) | GES-Distrib. Grp | $0 | $244,198 | +$244,198
SECTION 7. That the expenditure up to $500,000.00 is hereby authorized for the General Engineering Services agreements, with Stantec Consulting Services, Inc. ($250,000) and HDR Engineering, Inc. ($250,000), within the Division 60-09, Project No. 690528-100000 (carryover), Object Level Three 6677, as follows:
Fund No. | Fund Name | OCA | Amount
606 | Water Works Enlargement Voted Bonds Fund | 606528 | $39,363.61
609 | Water Build America Bonds Fund | 609528 | $216,439.63
610 | Water Super Build America Bonds Fund | 610528 | $244,196.76
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 10. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 11. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.