Explanation
Background:
Two bids were received and opened on Tues., Aug. 15, 2006, at 11a.m., and evaluated on Wed., Aug. 30, 2006, at 2 p.m. for this revenue generating contract. The contract awarded, CT01133R is for three (3) years through December 31, 2009, with the option to renew on an annual basis for two (2) additional years -- 2010 and 2011.
The City has a contract for food concessions with Ritz Catering Company at Airport Golf Course currently in its first year renewal option 2010 (contract completed last year which ended December 31, 2009, with two additional renewal options for 2010 and 2011).
$204,000 was the original five-year contract. This modification decreases it by $4,000, for a new total for five-year contract of $200,000.
The City and Concessionaire agree to modify their existing contract as follows:
1. The required rent (Section 4) shall be decreased by $2,000 each year of the two additional renewable option years, 2010 and 2011, for a total annual payment of $40,000 for 2010 and $40,000 for 2011.
2. The Airport Golf Course will close to the public October 1, 2011 when the Columbus Port Authority begins their south runway expansion project, which is anticipated to be complete in the spring of 2013. Due to the closing of Airport Golf Course prior to the completion of Ritz's five-year contract, it is requested to extend the term of their contract to December 31, 2012. This will allow Ritz to provide on-site food through vending at the course from which staff and project workers may benefit. The Golf Division will not charge any fee/rent for food service provided by Ritz Catering Co. for 2012.
3. All other terms and conditions remain the same for Airport Food Concessions by Ritz Catering Co.
We believe these negotiated changes are in the best interests of our golfing customers and Airport Golf Course. Weather and economic times have had an impact and through this, Ritz Catering Co. has continued to serve our golfers without delay or complaint.
Contract Compliance #311343842 expires 3-10-2012.
Fiscal Impact: Revenue is decreased by $2,000 each year for 2010 and 2011 and revenue funds will be paid to Golf Course Operations Fund 284; Department 51-03; revenue OCA code 025833-Airport Golf Course. 2010 decreased by $2,000 for a total payment of $40,000; 2011 decreased by $2,000 for a total payment of $40,000.
Emergency legislation is required as this affects the timing of the revenue generating contract and the payment to the city. It also affects Ritz Catering Company and their ability to conduct business and entertain new opportunities as a result of this modification.
Title
To authorize and direct the Recreation & Parks Director to modify the food concession contract (revenue) at Airport Golf Course with the food concessionaire Whitethorne Enterprises D.B.A. Ritz Catering Company; and to declare an emergency.
Body
WHEREAS, two (2) bids were received by the Department of Recreation and Parks and evaluated for a food concessions contract at the Airport Golf Course; and
WHEREAS, the recommendation was made to award the contract to Ritz Catering Company for a period of three (3) years with an option to renew annually for an additional two (2) years; and
WHEREAS, it is in the best interest of the Department of Recreation and Parks to modify the contract with Ritz Catering Company as specified in the background above; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department and that it is immediately necessary to modify said contract as this affects the timing of the revenue generating contract and the payment to the city. It also affects Ritz Catering Company and their ability to conduct business as a result of this modification; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify the revenue generating contract CT01133R with Ritz Catering Company for food concessions at the Airport Golf Course, in accordance with the specifications on file in the Recreation and Parks Department.
SECTION 2. That Revenue payments will be decreased for 2010 and 2011; revenue funds will be paid to Golf Course Operations Fund 284; Department 51-03; revenue OCA code 025833-Airport Golf Course:
Revenue is decreased by $2,000 each year for 2010 and 2011 and revenue funds will be paid to Golf Course Operations Fund 284; Department 51-03; revenue OCA code 025833-Airport Golf Course. 2010 decreased by $2,000 for a total payment of $40,000; 2011 decreased by $2,000 for a total payment of $40,000.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.