Explanation
BACKGROUND: This ordinance amends the 2008 Capital Improvements Budget and authorizes the transfer of $254,050.00 between projects within the Safety Voted Bond Fund. This ordinance also authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management for HVAC renovations at Fire Station No. 1, 300 North Fourth Street. The HVAC renovations are necessary to bring the facility up to code and to meet operational needs.
The work is to include, but is not limited to, the replacement of two boilers, two chilled water coils, the addition of one combustible air unit to the mechanical room, and the replacement of two existing pneumatic controls.
Formal bids were solicited and eight companies submitted bids on February 2, 2009 as follows (0 MBE, 0 FBE)
Radico, Inc. $254,050.00
General Temperature Control, Inc. $278,000.00
Fox Mechanical $278,480.00
Trane Mechanical, Inc. $290,401.00
Kel-Par Company, Inc. $296,401.00
Kirk Williams Company, Inc. $297,854.00
M-D Mechanical $298,819.00
Gateway, Inc. $302,850.00
The Office of Construction Management recommends the bid award be made to the most responsive, responsible, and best bidder, Radico, Inc.
Radico, Inc. Contract Compliance Number 31-0737962 Expiration date January 22, 2011.
FISCAL IMPACT: The ordinance authorizes an expenditure of $254,050.00 with Radico, Inc., from the Safety Voted Bond Fund. There is no impact on the 2009 General Fund operating budget.
Title
To amend the 2008 Capital Improvements Budget; to authorize the City Auditor to transfer $254,050.00 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Radico, Inc., for HVAC renovations at Fire Station No. 1; and to authorize the expenditure of $254,050.0 from the Safety Voted Bond Fund.
Body
WHEREAS, it is necessary to amend the 2008 Capital Improvements Budget and transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, formal bids were solicited for the renovations at Fire Station No. 1; and
WHEREAS, the Office of Construction Management recommends Radico, Inc., as the most responsive and responsible bidder; and; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project/Project # CIB CIB Amount Revised
Police Fire Comp Aided Dispatch Sys 320016-100000 (Carryover) $597,321 $343,271
Fire Facility Renovations 340103-100000 (Carryover) $639,754 $893,804
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-02 | Fund: 701 | Project Number 320016 |Project Name - Police Comp Aided Dispatch Sys |OCA Code: 701016 | Amount: $254,050.00
TO:
Dept/Div: 30-04| Fund: 701| Project Number: 340103| Project Name - Fire Facility Renovations | OCA Code 644559| Amount: $254,050.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract with Radico, Inc., for HVAC renovations at Fire Station No. 1, 300 North Fourth Street.
SECTION 4. That the expenditure of $254,050.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $254,050.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. This ordinance shall take effect and be in force from and after the earliest period allowed by law.