Explanation
Background: The Public Service Department, Transportation Division, routinely contracts for street resurfacing as a means of renewing and prolonging the life of streets and highways. Street resurfacing improves ride ability and reduces street maintenance expenses. This legislation authorizes the City to enter into a contract in an amount up to $4,103,142.33 for the Resurfacing 2007 Project 1 project and to pay construction inspection costs up to $503,734.00. This improvement consists of planning, asphalt overlay, concrete curb ramps, and such other work as may be necessary to complete the contract in accordance with the plans and specifications. The estimated notice to proceed date is May 23, 2007. This project has been given 150 days for the completion of construction. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Seventeen (17) bidders/suppliers requested the bid document ( 15 majority, 2 minority) and five (5) bids were received (5 majority, 0 minority) and tabulated on March 9, 2007 as follows:
Shelly & Sands, Inc. $4,103,142.33
Strawser Paving Company $4,269,633.24
Decker Construction Company $4,368,885.02
The Shelly Company $4,400,838.73
Kokosing Construction Company $4,470,002.38
Award is to be made to Shelly & Sands, Inc., c.c. #31-4351261 expiring April 14, 2008, as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested so that construction may begin on or around May 23, 2007.
Fiscal Impact: Funding for this project is budgeted in the 2006 CIB with the Transportation Division as part of the Capital Improvement Program and is available within the 1995, 1999, 2004 Voted Streets and Highways Fund for this work.
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with Shelly & Sands, Inc. for construction of the Resurfacing 2007 Project 1 project; to amend the 2006 CIB; to authorize the transfer of funds between projects; to authorize the expenditure of $4,606,876.33 from the 1995, 1999, 2004 Voted Street and Highway Fund for the Transportation Division; and to declare an emergency. ($4,606,876.33).
Body
WHEREAS, bids were received on March 8, 2007, and tabulated on March 9, 2007, for the Resurfacing 2007 Project 1 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to amend the 2006 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Shelly & Sands, Inc., P.O. Box 2469, 1515 Harmon Avenue, Columbus, Ohio 43223, for the construction of the Resurfacing 2007 Project 1 in the amount of $4,103,142.33, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $503,734.00.
SECTION 2. That the 2006 Capital Improvements Budget established within ordinance 1108-2006 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
540011/ Raised Pavement Markers /$300,000.00 /($83,072.00)/ $216,928.00
530282/Resurfacing / $17,407,490.00 / $83,072.00 / $17,490,562.00
SECTION 3. That the City Auditor be and hereby is authorized to transfer $83,071.64 within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
540011 / Raised Pavement Markers / 06/6600 / 644385 / $83,071.64
Total Transfer From: $83,071.64
TRANSFER TO
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530282 / Resurfacing / 06/6600 / 644385 / $83,071.64
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $4,606,876.33 or so much thereof as may be needed, is hereby authorized to be expended for the 1995, 1999, 2004 Voted Streets and Highways Fund, No. 704 for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, Object level 6631 and project 530282.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.