Explanation
BACKGROUND:
To authorize the Director of Public Utilities to enter into contract with the Fey Roofing and Sheet Metal, LLC for the Hamilton Booster Station Roof Replacement Project. This contract will be used to remove and replace the existing roofing system.
The Department of Public Utilities solicited competitive bids for the Hamilton Booster Station Roof Replacement Project in accordance with the relevant provisions of Chapter 329 (RFQ025602). Two-hundred and one (201) vendors (19 EBE, 1 EBE/VBE, 1 EBE/WBE, 138 MAJ, 23 MBE, 2 MBE/VBE, 5 MBE/WBE, 1 VBE, 11 WBE) were solicited and three (MAJ) bids were received on September 6, 2023.
The Department of Public Utilities asked for pricing for three different types of roofing material. After a review of the bids, the Division of Water recommends an award for Items #5 and #6 be made to Fey Roofing and Sheet Metal, LLC as the lowest responsive, responsible and best bidder. Items #1-4 will not be awarded.
SUPPLIER: Fey Roofing and Sheet Metal, LLC, vendor #002957 expires 3/21/25, majority status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation be considered as an emergency in order to begin removing and replacing the roof before winter weather causes additional damage to the existing roof.
FISCAL IMPACT: $119,255.00 (which includes contingency funds of $15,555.00) is budgeted and needed for this purchase.
$0.00 was spent in 2022
$0.00 was spent in 2021
Title
To authorize the Director of Public Utilities to enter into contract with Fey Roofing and Sheet Metal, LLC for the Hamilton Booster Station Roof Replacement; and to authorize the expenditure of $119,255.00 from the Water Operating Fund; and to declare an emergency. ($119,255.00)
Body
WHEREAS, the Department of Public Utilities solicited bids for the Hamilton Booster Station Roof Replacement (RFQ025602); and
WHEREAS, the Department of Public Utilities asked for pricing for three different types of roofing materials; and
WHEREAS, three (3) bids were received and opened by the Director of Public Utilities on September 6, 2023; and
WHEREAS, the Department of Public Utilities recommends an award be made for Items #5 & #6 to the lowest responsive, responsible and best bidder, Fey Roofing and Sheet Metal, LLC; and
WHEREAS, it is necessary to authorize the expenditure of $119,255.00 (which includes a contingency fund of $15,555.00) or so much thereof as is needed for the purchase from and within the Water Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director to enter into a contract with Fey Roofing and Sheet Metal, LLC for the Hamilton Booster Station Roof Replacement Project in order to begin removing and replacing the roof before winter weather causes additional damage all for the immediate preservation of the public health, peace, property, safety and welfare; and now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into contract for the Hamilton Booster Station Roof Replacement Project with Fey Roofing and Sheet Metal, LLC per the terms and conditions of RFQ025602 on file in the Department of Public Utilities.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the expenditure of $119,255.00 (which includes a contingency fund of $15,555.00) is authorized in Fund 6000 (Water-Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.